HIGHWAYS AND ENGINEERING WORKS CONTRACT 2011 - APPROVAL OF TENDER
A report from the Director of Environment is attached. This should be read in conjunction with Report No.63, agenda part one refers.
(Report No.64)
(7.50 – 8.00pm)
(This document contains exempt information as defined in Paragraph 3 (information relating to the financial or business affairs of any particular person (including the authority holding that information)) of Schedule 12A to the Local Government Act 1972 as amended).
(Key decision – reference number 3352)
Minutes:
Councillor Bond (Cabinet Member for Environment) introduced the report of the Director of Environment (No: 64) seeking approval to award the Highways and Engineering Works Contract to the recommended contractor following the selection and evaluation process.
NOTED
1. That Report No 63 also referred, as detailed in Minute 6 above.
2. Tenderer A had produced the cheapest tender with a potential saving of around 25% for programmed project works delivery costs. Reactive work would be more expensive, but added together reactive and programmed works were still less than the other tenders.
3. Evaluation took account of existing service delivery programmes for services including areas such as gully cleansing and winter maintenance.
4. Contractor A (as detailed in the report) offered best financial value, as well as scoring high overall with a score of 99 out of 100.
5. The quality of work of the existing contractor was highly praised and Enfield had developed a very good relationship with the company. It was expected that a similar relationship would be developed with the new company.
6. As the specification remains the same it was anticipated that the quality of workmanship would be maintained. Work would continue to be monitored by council officers.
7. Enfield demands a higher standard than neighbouring authorities, including a one hour response time which should ensure that quality is kept up to current standards.
8. Some concern was expressed about salt stocks for winter maintenance, but members were assured that arrangements would be made to maintain these.
9. Budgetary pressures would be managed as currently, depending on need.
Alternative Options Considered: As detailed in Report No: 63, Minute No: 6 refers.
DECISION: The Cabinet agreed
1. To approve Contractor A (as detailed in the report) on the basis that it has provided the most economically advantageous tender.
2. That the identified shortfall in revenue funding be addressed through the Council’s Medium Term Financial Plan.
Reason: As detailed in Report No: 63 Minute No 6 above refers