Agenda and minutes

An apology for absence was received from Sue Foster (Director of Place Shaping and Enterprise).

Members of the Cabinet are invited to identify any personal or prejudicial interests relevant to items on the agenda. Please refer to the guidance note attached to the agenda.

Councillor Glynis Vince (Cabinet Member for Education and Children’s Services) declared a personal interest in Report Nos.42 – Building Schools for the Future Strategy for Change Part 1 and Update on the Enfield BSF and 43 – Building Schools for the Future (BSF), Local Education Partnership and BSF Project Development Funding – in her capacity as a Governor of Turin Grove School and due to her husband being a Governor of Broomfield School (Minute Nos. 11 and 12 below refer).  

Councillor Ertan Hurer (Cabinet Member for Finance and Resources) declared a personal interest in Report No.38 – Capital Programme and Prudential Indicator Monitoring First Quarter 2009/10 in his capacity as a Governor of Highfield Primary School and, in Report Nos. 48 and 49 – Award of the Contract for the Bulking, Processing and Disposal of the Council’s Co-Mingled Recycling and Mixed Garden and Food Waste in his capacity as a Council representative on the North London Waste Authority (NLWA) (Minute Nos. 7, 17 and 29 below refer).

Councillor Michael Lavender (Deputy Leader of the Council) declared a personal and prejudicial interest in Report No.46 – Forty Hall and Estates/Heritage Lottery Fund Restoration Project (Minute No.15 below refers). Councillor Lavender left the meeting for the consideration of this item. Councillor Lavender also declared a personal interest in Report Nos. 48 and 49 – Award of the Contract for the Bulking, Processing and Disposal of the Council’s Co-Mingled Recycling and Mixed Garden and Food Waste in his capacity as a Council representative on the North London Waste Authority (NLWA) (Minute Nos. 17 and 29 below refer).

Councillor Matthew Laban (Cabinet Member for Housing and Community Safety) declared a personal interest in Report No.38 – Capital Programme and Prudential Indicator Monitoring First Quarter 2009/10 in his capacity as a Governor of Honilands Primary School (Minute No.7 below refers).

Councillor Terence Neville (Cabinet Member for Environment and Street Scene) stated that he had previously declared an interest in reports regarding Palace Gardens, however, he was no longer a Director of John Lewis so this interest did not now apply (Report No.50 – Refurbishment of Palace Gardens Multi-Storey Car Park – Additional Work referred).

The Chairman will consider the admission of any late reports (listed on the agenda but circulated late) which have not been circulated in accordance with the requirements of the Council’s Constitution and the Local Authorities (Executive Arrangements) (Access to Information) (England) Amendment Regulations 2002.

Note: The above requirements state that agendas and reports should be circulated at least 5 clear working days in advance of meetings.

NOTED that the reports listed on the agenda had been circulated in accordance with the requirements of the Council’s Constitution and the Local Authorities (Executive Arrangements) (Access to Information) (England) Amendment Regulations 2002 with the exception of Report No.44 – Developing Integrated Working, Joint Commissioning and Joint Public Health Arrangements (Minute No.13 refers) and Report No.50 – Palace Gardens Multi-Storey Car Park (Minute No.18 refers). These requirements state that agendas and reports should be circulated at least 5 clear days in advance of meetings.

AGREED that Report No.44 – Developing Integrated Working, Joint Commissioning and Joint Public Health Arrangements and Report No.50 – Palace Gardens Multi-Storey Car Park be considered as urgent items.

To note that no requests for deputations (with or without petitions) have been received for presentation to this Cabinet meeting.

NOTED that no requests for deputations (with or without petitions) had been received for presentation to this Cabinet meeting.

A report from the Director of Finance and Corporate Resources is attached. This sets out the overall Council General Fund and Housing Revenue Account outturn for 2008/09. (Key decision – reference number 2883)

(Report No.36)

Councillor Ertan Hurer (Cabinet Member for Finance and Resources) introduced the report of the Director of Finance and Corporate Resources (No.36) setting out the overall Council General Fund and Housing Revenue Account outturn for 2008/09. The unaudited Statement of Accounts had been finalised and had been approved by the Audit Committee at its meeting on 30 June 2009.

NOTED

1.         the General Fund and HRA outturn for 2008/09, including the position in relation to the funding project carry forwards in order to complete ongoing commitments (as detailed in section 12 of the report);

2.         the level of interest benefits received by the Council in 2008/09, this would not re-occur next year;

3.         the reasons for the variations in spending against service department approved estimates, corporate items and contingencies as set out in full in the report.

Alternative Options Considered: The options set out with regard to use of underspends were as previously agreed in the February monitoring report.

Reason: To ensure that Members were aware of the outturn position for the authority including all major variances which had contributed to the outturn position.

(Key decision – reference number 2883)

A report from the Director of Finance and Corporate Resources is attached. This informs Members of the capital investment undertaken in 2008/09, and the way in which it has been funded. It also includes the outturn position for the Prudential Indicators. (Key decision – reference number 2882)

(Report No.37)

Councillor Ertan Hurer (Cabinet Member for Finance and Resources) introduced the report of the Director of Finance and Corporate Resources (No.37) informing Members of the capital investment undertaken in 2008/09, and the way in which it had been funded. The report also included the outturn position for the Prudential Indicators.

Members highlighted the significant work which had been undertaken as part of the Council’s capital programme. Members drew attention to the specific works within their own portfolio areas as detailed in the report.

Alternative Options Considered: None.

DECISION: The Cabinet agreed that

1.         the achievements and improved outcomes resulting from the Council’s investments in capital projects be noted (section 4 of the report referred):

2.         the funding of the Council’s capital expenditure as set out in the report be agreed (as detailed in paragraph 5.3 of the report);

3.         the outturn for the Council’s prudential indicators be noted (as detailed in section 6 of the report);

4.         total resources of £5.923m (both general and earmarked) be added to the overall resources available to the Council to finance the capital programme for 2009/10 onwards (section 5 of the report referred).

Reason: To inform Members of the final position on capital expenditure and financing for the year.

(Key decision – reference number 2882)

A report from the Director of Finance and Corporate Resources is attached. This informs Members of the current position regarding the Council’s 2009-2014 capital programme taking into account the latest monitoring information on the progress of schemes and the re-profiling of expenditure from 2008/09.  (Key decision – reference number 2885)

(Report No.38)

Councillor Michael Lavender (Deputy Leader of the Council) introduced the report of the Director of Finance and Corporate Resources (No.38) informing Members of the current position regarding the Council’s 2009 to 2014 capital programme taking into account the latest monitoring information on the progress of schemes and the re-profiling of expenditure from 2008/09.

NOTED

1.         the Council’s prudential borrowing indicators, as detailed in paragraph 7.3 of the report. The Council was well within its authorised borrowing limit and was taking a prudent approach;

2.         that Table 1 in the report set out the latest forecast of capital spending with a total projected spend of £397,579, this represented a significant programme of works;

3.         that Table 2 in the report set out the availability of general resources to fund the General Fund capital programme including the Asset Disposal Programme. It was noted that assets disposed of were replaced with new capital assets. There was an ongoing reduction in the asset disposal programme. The Council had sold when the prices were high and invested in new assets when the prices were low. This had been a successful strategy for the Council’s capital programme;

4.         the need to include a schedule for the progress monitoring of capital schemes within Environment and Street Scene in future monitoring reports;

5.         the outstanding issues with regard to the North/South Road as detailed in the report. Members requested that Sue Foster (Director of Place Shaping and Enterprise) provide Cabinet Members with an update on this matter.

Alternative Options Considered: None.

DECISION: The Cabinet

1.         noted

(a)              the outcome of the first quarter’s capital monitoring and review exercise for the current year; and

(b)              the position regarding the Council’s prudential indicators and that while no revisions to the indicators were required at this stage, there is a risk that additional borrowing may be required in 2010/11 dependant on the overall progress of scheme expenditure.

2.            agreed to confirm that the additions to projects funded from earmarked resources totalling a net £3.8m (identified in paragraph 4.3 of the report) be included in the capital programme;

3.         noted the risks associated with achieving the current capital receipts target from the Disposal Programme.

Reason: To maintain a prudent view of capital resources available and allow time to review the best possible use of them in the light of Council objectives to finance future capital developments.

(Key decision – reference number 2885)

A report from the Director of Finance and Corporate Resources is attached. This sets out the Council’s revenue budget monitoring position for 2009/10 based on information to the end of May 2009.  (Key decision – reference number 2884)

(Report No.39)

Councillor Ertan Hurer (Cabinet Member for Finance and Resources) introduced the report of the Director of Finance and Corporate Resources (No.39) setting out the Council’s revenue budget monitoring position for 2009/10 based on information to the end of May 2009. The report indicated a potential overspend in 2009/10 of £0.823m.

NOTED

1.         the May 2009 budget projection of a £0.823m overspend as set out in the report, and the work underway to mitigate this projected overspend. This was an early stage in the financial year;

2.         that table 1 in the report showed that treasury management was anticipating a budget projection of zero which reflected the current economic position;

3.            Councillor Neville highlighted the reasons for the projected overspend in Environment and Street Scene as set out in paragraph 5.4 of the report, this figure was expected to reduce in the June monitoring report.

Alternative Options Considered: Not applicable to this report.

Reason: To ensure that Members were aware of the projected budgetary position for the Authority, including all major budget pressures and underspends which had contributed to the present monthly position and that were likely to affect the final outturn.

(Key decision – reference number 2884)

A report from the Director of Finance and Corporate Resources is attached. This seeks formal approval to the Council’s principal income collection targets for 2009/10. (Key decision – reference number 2861)

(Report No.40)

Councillor Ertan Hurer (Cabinet Member for Finance and Resources) introduced the report of the Director of Finance and Corporate Resources (No.40) seeking formal approval to the Council’s principal income collection targets for 2009/10.

NOTED

1.         the improvement in income collection levels for Business Rates, Enfield was now placed 3^rd in the Outer London Boroughs, 4^th in all London Boroughs and was in the top 10% at a national level. Members extended their congratulations to James Rolfe (Director of Finance and Corporate Resources) and his staff for this significant achievement;

2.            Members’ highlighted the Council’s historical position with regard to debt collection prior to the Conservative administration and noted the significant improvement;

3.         the current position with regard to penalty charge notices as detailed in section 10 of the report. Councillor Neville highlighted new legislation which should have a positive impact on future collection rates.

Alternative Options Considered: The Council had a fiduciary duty to make all reasonable efforts to recover debts and to seek value for money in the way it undertakes that work.

DECISION: The Cabinet agreed the 2009/10 income collection targets set out in the report and performance against these targets would, as in 2008/09, be reported quarterly to Cabinet.

Reason: To ensure that Members were aware of the work being undertaken to improve income collection across the Council and to seek Cabinet’s agreement to the income collection targets for 2009/10.

(Key decision – reference number 2861)

A report from the Director of Finance and Corporate Resources is attached. This highlights proposed changes to business rate over the next 12 months. (Non-key)

(Report No.41)

Councillor Ertan Hurer (Cabinet Member for Finance and Resources) introduced the report of the Director of Finance and Corporate Resources (No.41) highlighting proposed changes to business rate over the next 12 months and reports a loss to the business rate pool due to an incorrect valuation for information.

NOTED

1.         the contents of the report;

2.         the deferral of 2009/10 rates increase as set out in paragraph 3.1 of the report, this was good news for business ratepayers;

3.         the details of the proposed business rate supplement for Crossrail as set out in paragraph 3.2 of the report;

4.         the reported loss to the business rate pool as set out in paragraph 3.4 of the report, the figures detailed in the report had been amended to include the following:

            Year                        Estimate of £RV                        £Rates payable

            1993/94            £20,000                                8,380

            1994/95            £20,000                                8,460

            2003/04            £30,000                                13,320

            Estimated loss over 11 years              123,898

Alternative Options Considered: Not applicable.

Reason: The report was for information only.

(Non-key)

A report from the Co-Directors of Education, Children’s Services and Leisure is attached. This seeks approval to the Enfield Building Schools for the Future Strategy for Change Part 1. (Key decision – reference number 2716)

(Report No.42)

Councillor Michael Rye (Leader of the Council) introduced the report of the Co Directors of Education, Children’s Services and Leisure (No.42) providing an update on the Enfield Building Schools for the Future project in general.

NOTED

1.         that this was an exciting project subject to the necessary funding being made available;

2.         that the proposal to seek academy status for Turin Grove School was to enable the school to be included in the BSF programme, paragraph 3.4 of the report referred;

3.         that Members referred to the Strategy for Change Part 1 document as detailed in Appendix 1 to the report. Members noted in particular the current educational outcomes (2007) and that the lowest attaining and achieving group was white British boys. A discussion took place on the reasons for this including family background and the projects which were being undertaken to drive up achievement. The results indicated in the report should be considered against the context of the high number of children in the Borough who had English as a second language together with the high pupil mobility rates in the Borough. Members noted the challenges which were being faced. Neil Rousell (Co-Director of Education, Children’s Services and Leisure) undertook to provide Cabinet Members with the contextual value added results to illustrate the points which had been discussed.

Alternative Options Considered: NOTED that the alternative options was not to pursue the Building Schools for the Future programme, as detailed in section 4 of the report.

DECISION: The Cabinet

1.            agreed to approve the Enfield BSF Strategy for Change Part 1 (SfC1) including in principle agreement that Turin Grove can become an Academy;

2.         noted the latest update on the Enfield BSF project.

Reason: In order to maximise investment in Enfield Schools in order to drive improvements in pupil achievement.

(Key decision – reference number 2716)

A report from the Co-Directors of Education, Children’s Services and Leisure is attached. This seeks approval to the Enfield BSF project to be procured via a Local Education Partnership model. (Key decision – reference number 2879)

(Report No.43)

Councillor Michael Rye (Leader of the Council) introduced the report of the Co Directors of Education, Children’s Services and Leisure (No.43) providing information about Local Education Partnerships (LEPs) and recommending that the project is procured by a LEP model.

NOTED

1.         that the Local Education Partnership was the Government’s preferred model for those BSF programmes, such as Enfield, which involved multiple schools. Members expressed their concern over the bureaucracy of the LEP model;

2.         that the Schools Forum had agreed to additional resources of £1m being allocated from the schools budget, as detailed in decision 2 below;

3.         that the Council would be seeking to expand the scope of the LEP to ensure value for money for the authority;

4.            Members’ concerns regarding the complex procurement process, the costs involved and the need to ensure careful management to achieve the outcomes and standard of buildings required;

5.         the specific issues with regard to energy requirements of the new buildings and the need to consider further the energy efficiency measures to be put in place;

6.            Members’ view that any representative/director of the Board should not be a Councillor but an officer who could provide sufficient time to the project and be accountable for the outcomes.

Alternative Options Considered: NOTED the alternative options considered as detailed in section 4 of the report.

DECISION: The Cabinet agreed to approve

1.         the Enfield BSF project to be procured via a LEP model;

2.         that the Schools Forum be asked to agree to additional resources of £1m being allocated from the schools budget to fund the estimated increase in the development and procurement costs up to financial close in September 2011.

Reason: The reasons for the recommendations were set out in full in section 5 of the report.

(Key decision – reference number 2879)

A report from the Director of Health and Adult Social Care is attached. This seeks agreement to partnership agreements designed to consolidate and improve further joint working between the Council and the Primary Care Trust to improve the health and well-being of the Enfield population. (Key decision – reference number 2865)

(Report No.44)

Councillor Edward Smith (Cabinet Member for Adult Social Services) introduced the report of the Director of Health and Adult Social Care, Co-Directors of Education, Children’s Services and Leisure and, Chief Executive – NHS Enfield (No.44) seeking agreement to partnership agreements designed to consolidate and improve further joint working between the Council and NHS Enfield to improve the health and well-being of local people and reduce inequalities.

NOTED

1.         the background to the proposed arrangements, the key recommendations, challenges, opportunities, statutory framework and key benefits as set out in the report;

2.         that the Joint Chief Commissioning Officer would have joint reporting arrangements to the Council’s Director of Health and Adult Social Care and the Chief Executive of NHS Enfield. The Joint Director of Public Health would report to the Council’s Chief Executive and the Chief Executive of NHS Enfield (section 5 of the report referred). The costs would be met from within current resources;

3.            Councillor Smith highlighted the key benefits of the arrangements detailed in paragraph 4.15 of the report.

Alternative Options Considered: There were a range of governance options for delivering greater levels of joint working and integrated services between Local Authorities and PCTs and these include: joint support services, joint service management, single purpose commissioning body, multi-purpose commissioning body and full merger of all of which were explored within the external report described in section 4 of the report.  

DECISION: The Cabinet

1.            agreed to the production of an overarching Partnership Agreement (s 75 Health Act 2007) which would form the basis for joint commissioning and public health arrangements;

2.            approved the establishment of a Joint Chief Commissioning Officer (title to be determined);

3.            approved the establishment of a Joint Director of Public Health across the Council and Primary Care Trust (PCT);

4.            agreed to explore the benefits and options of further integrated service provision providing community based health and social care services for the people of Enfield and support services between the Council and PCT.

Reason: Use of the health act flexibilities to establish integrated commissioning and joints services and senior posts would facilitate a number of benefits as set out in section 7 of the report.

(Key decision – reference number 2865)

A report from the Director of Environment and Street Scene is attached. This proposes the release of additional capital and one off revenue funding to allow improvements to services identified by residents and officers as priority areas. (Key decision – reference number 2869)

(Report No.45)

Councillor Terence Neville (Cabinet Member for Environment and Street Scene) introduced the report of the Director of Environment and Street Scene (No.45) proposing the release of additional capital and one off revenue funding to allow improvements to services identified by residents and officers as priority areas.

NOTED

1.         that the report sought approval to the release of £1.4m capital funding and £100k revenue funding to enable Environment and Street Scene to target specific projects to deliver improved services in the areas identified by residents as their priorities and other key projects identified by officers, as detailed in the report. Paragraph 3.7 of the report set out the details of where the additional funding would be targeted;

2.            Councillor Lavender highlighted the need for Council departments to work holistically and gave an example of an alley-gating scheme and the impact on a local park. The specific issue raised would be addressed;

3.         in response to a question raised, that the average cost of an alley-gating scheme was £2,500;

4.         with regard to the proposed additional gateway improvements in the Borough, that Members would be consulted on the proposed works. A briefing session for Members had been arranged. Councillor Smith highlighted the need for the required consultation to take place.

Alternative Options Considered: To continue with the current level of expenditure, which would then not allow the Department to deliver the service improvements, outlined in paragraph 3 of the report.

RECOMMENDED TO COUNCIL the release of capital and one off revenue funding to the sum of £1.5million to undertake improvements to services as detailed in paragraph 3.7 of the report.

Reason: To enable Environment and Street Scene to deliver a higher level of service in areas that residents have identified as a high priority, continue to improve our public realm and to ensure effective management plans are in place for borough trees.

(Key decision – reference number 2869)

A report from the Co-Directors of Education, Children’s Services and Leisure is attached. This provides a summary of the pre-tender estimate in relation to the capital works in advance of the Stage 2 submission to the Heritage Lottery Fund in September 2009. (Key decision – reference number 2872)

(Report No.46)

Councillor Michael Lavender (Deputy Leader of the Council) left the meeting for the consideration of this item (Minute No.2 above refers).

Councillor Jon Kaye (Cabinet Member for Leisure, Culture, Olympics 2012 and Voluntary Sector) introduced the report of the Co Directors of Education, Children Services and Leisure and Director of Place Shaping and Enterprise (No.46) providing a summary of the pre-tender estimate in relation to the capital works (for example, renovations, restorations and improvements) in advance of the Stage 2 submission to the Heritage Lottery Fund (HLF) in September 2009.

NOTED

1.         that the pre-tender figure estimate would be reduced to bring the project in line with the approved budget of under £4.2m, as detailed in paragraph 6.1.2 of the report and set out in decision 1 below;

2.         the proposals to install a new ground source heat pump. Councillor Smith sought assurances on the type of pump to be used and that there would be no adverse effects, for example, freezing the ground above it. Neil Rousell (Co-Director of Education, Children’s Services and Leisure) undertook to ensure that this issue was looked into.

Alternative Options Considered: The Heritage Lottery Fund (HLF) grant element of this project is based on the original application for funding and will now be subject to rigorous monitoring by the HLF. Any changes to the scheme will therefore be subject to HLF approval and there are therefore no alternative options being considered at this time.

DECISION: The Cabinet agreed

1.         that, subject to authorisation from the Heritage Lottery Fund in relation to the Stage 2 submission, that approval be given to the scheme proceeding through tenders stages to completion provided the costs remain within the total budget estimate of £4.2million;

2.         to approve the inclusion of a Ground Source Heat Pump provided that the additional cost of £75,000 could be met either within funds already identified, or through additional grant funding, subject to Members’ concerns being addressed as detailed in noted 2 above.

Reason: To provide the authority to proceed through the various stages of procurement, tendering and on-site construction through to completion by December 2011.

(Key decision – reference number 2872)

A report from the Chief Executive is attached. This proposes the extension of performance related pay to jobs currently graded SM1 to SM3. (Key decision – reference number 2902)

(Report No.47)

Councillor Michael Rye (Leader of the Council) introduced the report of the Chief Executive (No.47) proposing the extension of performance related pay to jobs currently graded SM1 to SM3.

NOTED

1.         the intention to build on the successful introduction of performance related pay by extending the scheme to all posts currently graded SM1, SM2 and SM3 with effect from 1 April 2010;

2.         that following the introduction of performance related pay, the overall assessment of the Council’s performance had increased from three to four stars while the directly employed workforce had been reduced from 5110 to 4160;

3.         the proposal to delegate the Leader of the Council authority to agree the salary ranges once the HAY benchmarking exercise had been completed, as detailed in paragraph 3.7 of the report;

4.         that the number of different grades in the Council’s primary pay and grading structure would be reduced from 28 in 2006 to 19 (paragraph 3.9 refers);

5.         that the financial consequences of this element of the extension of PRP could be expected to be broadly cost neutral;

6.         that Councillor Rye brought to Members’ attention a letter from Paul Bishop of UNISON objecting in principle to Performance Related Pay and alleging that the first the union knew of the report was in discussions this week. Councillor Rye drew to Members’ attention, that tabling a letter on the night of a meeting was unhelpful, given that the Cabinet report had been available for more than a week and that he had been assured that discussions with unions on this matter had been ongoing for many weeks;

7.            Councillor Terence Neville raised a number of issues in relation to the proposals which were addressed by Tim Strong, Assistant Director Human Resources as follows:

(a)             Under the HAY evaluation scheme the size of a job was largely determined by the level of resources the manager has control over – resources included three elements, knowledge/skill; problem solving; and, the financial element.

(b)             Whilst there had been a significant reduction in the level of overtime payments, there were some jobs that required employees to work more than the standard 36 hours and therefore overtime had not been stopped completely.

(c)              With regard to the PRP already in existence the grading levels achieved in the first year and the current year were outlined for Members. There had been a drift upwards. Objectives would be made more challenging in future years to ensure continued improvement.

(d)             Approximately 450 members of staff would be affected by the current proposals.

Alternative Options Considered: To retain the current pay and grading provisions. However this could expose the Council to the risk of an equal value claim. Use the new single status job evaluation scheme to evaluate jobs up to and including jobs currently graded SM3. However this scheme also largely determines job role by numbers of staff directly supervised.

DECISION: The Cabinet agreed

1.         that performance related pay be extended to all posts currently graded SM1, SM2 and SM3 with  ...  view the full minutes text for item 16.

A report from the Director of Environment and Street Scene is attached. This seeks approval to award the contract for the bulking, processing and disposal of the Council’s co-mingled dry recycling and mixed garden and food waste. (Report No.49, agenda part two also refers). (Key decision – reference number 2824)

(Report No.48)

Councillor Terence Neville (Cabinet Member for Environment and Street Scene) introduced the report of the Director of Environment and Street Scene (No.48) setting out the background to the contract for the council’s co-mingled recycling, the process that had been followed and the recommendation to award a four-year contract with the option for two yearly extensions for the bulking, processing and disposal of the Council’s co-mingled dry recycling, to commence in August 2009.

NOTED

1.         that Report No.49 also referred, as detailed in Minute No.29 below;

2.         that the new contract would enable a wider range of recyclable materials to be collected including mixed plastics and cartons (tetra packs) and would therefore increase the level of recycling in the Borough, as detailed in the report;

3.         that in the long-term this would result in considerable savings to the Borough. In the short-term, the Borough would be paying twice over the next two years as the NLWA levy mechanism had a two year delay applied to tonnages delivered and then paid for, as explained in the report;

4.         that recommendation 2.2 in the report would be amended to delegate authority to the Cabinet Member for Environment and Street Scene to agree to appoint a reserve contractor once the contract was awarded, decision 2 below refers.

Alternative Options Considered: NOTED the following alternative options considered:

1.         not to award the contract for the bulking, processing and disposal of the co-mingled recycling and return to delivering the recyclables to NLWA from September 2009 with the resulting increases in unit costs, and possible higher contamination;

2.         to defer the decision on the contract until the NLWA meeting decision is known in September 2009 and extend the interim contact. This would however breach procurement and financial regulations.

3.         to award the mixed garden and food waste element of the contract to Greenstar.

DECISION: The Cabinet agreed to

1.         award the contract for the bulking, processing and disposal of the Council’s co-mingled dry recycling to Greenstar;

2.            delegate to the Cabinet Member for Environment and Street Scene authority to appoint a reserve contractor once the contract had been awarded.

Reason: The reasons for the recommendations were set out in full in section 5 of the report.

(Key decision – reference number 2824)

A report from the Director of Environment and Street Scene will be circulated at the earliest opportunity.  This report seeks the authority to include additional works to the scheme approved by Cabinet on 21 January 2009.

 (Key decision – reference number 2924 / U143 )

(Report No.50)

Councillor Terence Neville (Cabinet Member for Environment and Street Scene) introduced the report of the Director of Environment and Street Scene (No. 50) seeking authority to include additional works to the scheme approved by Cabinet on 21 January 2009.

NOTED the significant works which were required to the car park, as set out in the report. Property Services had commenced detailed investigative work at the car park and had identified several additional maintenance issues that would need to be rectified as part of the programme of works, paragraph 3.5 of the report referred. Members were being asked to agree the additional expenditure up to the value of £500,000 for the required works, decisions 1 and 2 below refer.

Alternative Options Considered: NOTED the alternative options considered as set out in section 4 of the report.

DECISION: The Cabinet

1.         noted the content of the report and agreed the additional expenditure up to the value of £500,000 for the required works and delegate the implementation of the scheme to the Cabinet Member for Place Shaping and Enterprise;

2.            agreed that any additional capital contribution be funded from the Council’s Capitalised Repair and Maintenance budget.

Reason: The reasons for the recommendations were set out in section 5 of the report.

(Key decision – reference number 2924/U143)

No items have been received for consideration at this meeting.

NOTED that no items had been received for consideration at this meeting.

To confirm any items to be referred to the Council.

AGREED that the following item be referred to the Council:

1.         Report No.45 – Environment and Street Scene Additional Capital and Revenue Allocations

Attached is a provisional list of items scheduled for future Cabinet meetings.

NOTED the list of provisional items scheduled for future Cabinet meetings.

Members are asked to consider any forthcoming key decisions for inclusion on the Council’s Forward Plan.

Note: the next Forward Plan is due to be published on 17 July 2009, this will cover the period from 1 August to 30 November 2009.

NOTED that the next Forward Plan was due to be published on 17 July 2009, this would cover the period from 1 August to 30 November 2009.

To confirm the minutes of the previous meeting of the Cabinet held on 17 June 2009.

AGREED that the minutes of the meeting of the Cabinet held on 17 June 2009 be confirmed and signed by the Leader as a correct record.

To identify any matters arising from the above minutes.

The following matter arose from discussion of the Minutes:

Minute No.9 – Extension of Contract with Matrix Supply Chain Management to Supply Agency Workers (Initially Excluding Schools and Manual Workers – Councillor Terence Neville had previously requested a breakdown of the number of staff employed through agencies across each of the Council Departments. Tim Strong (Assistant Director of Human Resources) advised that this information would be circulated to Members shortly.

To receive an oral update from members of the Enfield Strategic Partnership Board (Councillor Michael Rye (Chairman) and Michael Lavender).

Councillor Michael Rye (Leader of the Council) reported that the Partnership was awaiting the outcome of the Comprehensive Area Assessment. Councillor Rye was optimistic that the Council was demonstrating that it was working hard with its health partners for the benefits of the Borough’s residents, as demonstrated by the report which had been considered by Cabinet this evening, Minute No.13 above refers.

Cabinet members may wish to take this opportunity to raise any issues which may be of interest to Cabinet colleagues.

26.1         Education and Children’s Services

Councillor Glynis Vince (Cabinet Member for Education and Children’s Services) reported that the first Children’s Trust Area Forum for Children’s Area Partnership (CAP) 2 had taken place. The Forum was a chance for young people to have their say about services in their area. Future plans are for each of the CAPs to develop their own Forum.

Councillor Vince had attended a number of events with the Co-Directors of Education, Children’s Services and Leisure including an event to celebrate improved school attendance held at Forty Hall; Enfield’s first parenting conference held at the Angel Community Centre; the School Awards for Quality Marks including the Go4it Award. Go4it was a national campaign and awards process for schools that create a culture that fosters innovation, creativity and entrepreneurship to inspire and challenge learners and improve their life chances.

Members were also advised that Councillor Vince had visited Southbury Primary School that morning, the School had achieved an award for 98% of pupils walking to school.

Members noted the project which was being undertaken by Schools and the Teenage Pregnancy Unit in relation to “Teens and Toddlers”. Teenagers were required to undertake 60 hours work with toddlers.

26.2         Adult Social Services

Councillor Edward Smith (Cabinet Member for Adult Social Services) was pleased to report that the Minister of State for Care Services had announced this week that Enfield was one of the winning bidders to be a demonstrator site for the dementia advisor project under the auspices of the national dementia strategy. This would attract additional funding of approximately £169,000 over two years to Enfield to support people with dementia.

26.3         Environment and Street Scene

Councillor Terence Neville (Cabinet Member for Environment and Street Scene) reported that the day changes in refuse collection had progressed well following a few initial teething problems. Members reiterated that it had been the right decision to notify all residents of the changing arrangements even if their collection day had remained the same. The introduction of the wheelie bins was progressing, subject to consideration by the Overview and Scrutiny Committee next week of the called-in decision regarding the proposed pilot areas for the wheelie bins. Subject to the outcome of this meeting, letters would be sent out to all residents in the pilot areas with the project due to commence at the end of September/beginning of October.

Members discussed the need to increase recycling levels in the Borough to reduce the cost of landfill tax to the Borough, this would have a direct impact on Council Tax levels. It was therefore necessary to increase the size of the recycling containers. All properties in the Borough had been surveyed and those properties with side and rear access identified. The introduction of wheeled bins would also reduce the amount of litter on the Borough’s streets. An independent survey had identified that 90% of litter came from black sacks which were left out overnight for collection. Consultation meetings had been held and the majority of residents  ...  view the full minutes text for item 26.

The next meeting of the Cabinet is scheduled to take place on Wednesday 16 September 2009 at 8.00pm at the Civic Centre.

NOTED that the next meeting of the Cabinet had been scheduled to take place on Wednesday 16 September 2009 at 8.00pm at the Civic Centre.

To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 excluding the press and public from the meeting for the item of business listed on part 2 of the agenda on the grounds that it involves the likely disclosure of exempt information as defined in those paragraphs of Part 1 of Schedule 12A to the Act (as amended by the Local Government (Access to Information) (Variation) Order 2006).

(Members are asked to refer to the part 2 agenda)

RESOLVED in accordance with the principles of Section 100A(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Act (as amended by the Local Government (Access to Information) (Variation) Order 2006.

          To receive a report from the Director of Environment and Street Scene. This should be read in conjunction with Report No.48, agenda part one refers.

(Report No.49)

          (This document contains exempt information as defined in Paragraph 3 (information relating to the financial or business affairs of any particular person (including the authority holding that information)) of Schedule 12A to the Local Government Act 1972 as amended).

          (Key decision – reference number 2824)

Councillor Terence Neville (Cabinet Member for Environment and Street Scene) introduced the report of the Director of Environment and Street Scene (No.49) providing information for the award of the contract for the bulking, processing and disposal of the Council’s co-mingled recyclables.

NOTED

1.         that Report No.48 also referred, as detailed in Minute No.17 above;

2.         the contents of the report.

Alternative Options Considered: As detailed in Report No.48, Minute No.17 above refers.

(Exempt information as defined in Paragraph 3 (information relating to the financial or business affairs of any particular person (including the authority holding that information)) of Schedule 12A to the Local Government Act 1972 as amended).

(Key decision – reference number 2824)