Issue - meetings

A report from the Director of Finance, Resources and Customer Services is attached. This seeks approval for the award of a contract. (Report No.229, agenda part two also refers) (Key decision – reference number 4253)

(Report No.226)

(8.35 – 8.40 pm)

James Rolfe (Director of Finance, Resources and Customer Services) introduced his report (No.226) seeking approval to the award of a contract as detailed in the report.

NOTED

1.               That Report No.229 also referred as detailed in Minute No.20 below.

2.               That the merchant acquirer was the acquiring “bank” in the Council’s card payment chain, as detailed in section 3 of the report. Members noted the procurement process that had been followed as outlined in the report.

3.               In response to a question raised by Councillor Brett, James Rolfe provided reassurance with regard to the payment methods open to residents.

Alternative Options Considered: NOTED that the service was subject to EU procurement regulations. Therefore, the Council had been required to undertake an OJEU procurement exercise to award the new contract. There were no suitable OJEU compliant framework agreements available for use by the Council.

DECISION: The Cabinet agreed to

1.               Note that the contract would run for five (5) years with the option of two one (1) year extensions subject to the agreement of both parties and the satisfactory performance of the successful provider.

2.               Approve the appointment of Provider Z (as detailed in the part two report) as the Council’s provider of merchant acquiring services.

Reason: Provider Z (as detailed in the reports) had received the highest score of all three providers.

(Key decision – reference number 4253)