Agenda and minutes

Venue: Conference Room, Civic Centre, Silver Street, Enfield, EN1 3XA. View directions

Contact: Jacqui Hurst Tel: 0208 379 4096. E-mail:  jacqui.hurst@enfield.gov.uk 

Items
No. Item

1.

APOLOGIES FOR ABSENCE

Minutes:

An apology for absence was received from Councillor Ahmet Oykener (Cabinet Member for Housing and Housing Regeneration).

 

An apology for lateness was received from Councillor Vicki Pite (Associate Cabinet Member (Enfield North)).

2.

DECLARATIONS OF INTEREST

Members of the Cabinet are invited to identify any disclosable pecuniary, other pecuniary or non pecuniary interests relevant to items on the agenda.

Minutes:

Following consideration, it was agreed that Councillor Achilleas Georgiou (Deputy Leader) did not need to need to declare an interest with regard to the verbal update on the Meridian Water Progress Update (Minute No.22 below refers).

3.

URGENT ITEMS

The Chair will consider the admission of any reports (listed on the agenda but circulated late) which have not been circulated in accordance with the requirements of the Council’s Constitution and the Local Authorities (Executive Arrangements) (Access to Information and Meetings) (England) Regulations 2012.

Note: The above requirements state that agendas and reports should be circulated at least 5 clear working days in advance of meetings.

Minutes:

NOTED, that the reports listed on the agenda had been circulated in accordance with the requirements of the Council’s Constitution and the Local Authorities (Executive Arrangements) (Access to Information and Meetings) (England) Regulations 2012 with the exception of Report Nos. 67 and 70 – Prevention and Early Intervention Contract Awards. These requirements state that agendas and reports should be circulated as least 5 clear days in advance of meetings.

 

AGREED, that the above reports be considered at this meeting.

4.

DEPUTATIONS

To note, that no requests for deputations have been received for presentation to this Cabinet meeting.

Minutes:

NOTED, that no requests for deputations had been received for presentation to this Cabinet meeting.

5.

ITEMS TO BE REFERRED TO THE COUNCIL

To agree that the following report be referred to full Council:

 

1.     Report No.62 – Enfield Safeguarding Adults Board Annual Report 2016/17 (for information and noting only)

 

 

Minutes:

AGREED, that the following report be referred to full Council:

 

1.               Report No.62 – Enfield Safeguarding Adults Board Annual Report 2016/17 (for information and noting only)

6.

ENFIELD SAFEGUARDING ADULTS BOARD ANNUAL REPORT 2016/17 pdf icon PDF 173 KB

A report from the Executive Director of Health, Housing and Adult Social Care is attached. (Non key)

(Report No.62)

(8.20 – 8.25 pm)

Additional documents:

Minutes:

Councillor Doug Taylor (Leader of the Council) introduced the report of the Executive Director of Health, Housing and Adult Social Care (No.62) presenting the Safeguarding Adults Board Annual Report 2016-17.

 

Councillor Doug Taylor welcomed Christabel Shawcross, Independent Chair of the Enfield Safeguarding Adults Board, to the meeting and invited her to present the Annual report to the Cabinet. Members received a comprehensive and informative presentation on the Annual Report and the work of the Board including the following points:

 

·       Christabel Shawcross had been appointed as the Independent Chair of the Board in December 2016 and paid tribute to the previous Chair Marian Harrington.

·       2016/17 had been a key year for consolidation after the introduction of the Care Act with new powers and responsibilities.

·       The role and scale of Adult Safeguarding in Enfield was highlighted, as outlined in section 2 of the Annual report.

·       The Safeguarding Adults Board (SAB) had a clear strategy and an annual plan to monitor and develop. The significance of partnership working was highlighted. There were new requirements to address on Tackling Modern Slavery and Human Trafficking, Domestic Abuse and Hoarding.

·       The focus must be on victims of abuse and prevention measures to keep vulnerable adults safe. The statutory duties with regard to serious adults reviews were noted. It as important to learn lessons when things did go wrong and to prevent future incidents.

·       Making Safeguarding Personal was a fundamental principle of the Act, working alongside those who were abused, and Enfield had been an exemplar in this project with case audits showing quality of social work practice.

·       A summary of the scale of safeguarding issues in Enfield was outlined: 1,144 concerns had been raised with 771 meeting safeguarding criteria and 549 cases concluded. 60% had related to over 65 year olds and 23% were in residential care.

·       Enfield had the second highest number of residential care homes in London and registered home care providers. There were high numbers of older people and multi-ethnic communities in the population. There were also high numbers of deprivation of liberty orders.

·       The Board had a key partnership role with the Care Quality Commission (CQC) and the health service in driving up standards of care.

·       Members’ attention was drawn to the Care Quality Commission Adult Social Care Ratings for Enfield as set out in the annual report. The most vulnerable adults were those living at home on their own.

·       The importance of working in partnership with the Clinical Commissioning Group, Police, Health and other partners was noted. Such partnership working enabled information to be shared, provide challenge and review performance.

·       The role of the Multi-Agency Safeguarding Hub (MASH) was outlined, as detailed in the annual report.

·       Work was undertaken with other neighbouring Local Authorities and Safeguarding Boards across North Central London to share learning and experience.

·       There was a key focus on prevention measures. A safeguarding film had been produced for training and communication.

·       Members’ attention was drawn to the summary of Safeguarding Adult Reviews set out in section 9 of  ...  view the full minutes text for item 6.

7.

Revenue Monitoring Report 2017/18: August 2017 pdf icon PDF 139 KB

A report from the Executive Director of Finance, Resources and Customer Services is attached. (Key decision – reference number 4545)

(Report No.63)

(8.25 – 8.30 pm)

Minutes:

Councillor Dino Lemonides (Cabinet Member for Finance and Efficiency) introduced the report of the Executive Director of Finance, Resources and Customer Services (No.63) setting out the Council’s revenue budget monitoring position based on information to the end of August 2017.

 

NOTED

 

1.               That the report forecast an outturn position of £5.6m overspend for 2017/18. This represented an adverse movement in reported forecast of £0.5m as compared to the position reported on in July.

 

2.               The departmental monitoring information, budget pressures and mitigating actions as set out in the report. If there was still a variance at the year-end it would need to be met from a contribution from the council’s general balances, though it was intended to keep this as low as possible which would be replenished in subsequent years (paragraph 4.4 of the report referred). A prudent approach was being taken.

 

Alternative Options Considered: Not applicable to this report.

 

DECISION: The Cabinet agreed to note:

 

1.               The £5.6m overspend revenue outturn projection.

 

2.               That Cabinet Members would continue to work with Executive Directors to implement action plans to reduce the forecast overspend in 2017/18.

 

3.               The mitigating actions proposed to date by Executive Directors of overspending departments as set out in Appendix A of the report.

 

Reason: To ensure that Members were aware of the projected budgetary position, including all major budget pressures and underspends which had contributed to the present monthly position and that were likely to affect the final outturn.  

(Key decision – reference number 4545)

8.

Enfield's Local Implementation Plan (LIP) Spending Proposals for 2018/19 pdf icon PDF 334 KB

A report from the Executive Director of Regeneration and Environment is attached. (Key decision – reference number 4557)

(Report No.64)

(8.30 – 8.35 pm)

Minutes:

Councillor Daniel Anderson (Cabinet Member for Environment) introduced the report of the Executive Director – Regeneration and Environment (No.64) outlining Enfield’s proposals for spending the grant funding to be provided by Transport for London (TfL) to help implement the Mayor’s Transport Strategy.

 

NOTED

 

1.               Enfield’s Local Implementation Plan (LIP) funding allocation for 2018/19 as set out in the report. The Plan was designed to meet the Mayor of London’s Transport Strategy. Members noted that the Mayor’s vision was to move towards 80% of future journeys being by walking, cycling or use of public transport.

 

2.               Appendix 1 of the report set out the funding allocations and expenditure proposals for 2018/19. This clearly set out the Mayor’s priorities and Members noted the proposals with regard to promoting cycling and walking in the Borough.

 

Alternative Options Considered: NOTED, the alternative options considered as set out in section 5 of the report in relation to constraints on proposals and consultation.

 

DECISION: The Cabinet agreed to approve:

 

1.               The expenditure proposals for 2018/19 outlined in Appendix 1 for submission to Transport for London and for these proposals to be implemented, subject to the completion of all necessary statutory procedures.

 

2.               Delegation of authority to the Cabinet Member for Environment to make any changes necessary to the programme should there be any change to the allocation from TfL or for any other operational reason.

 

Reason: to seek the necessary approvals that would enable Enfield’s Local Implementation Plan (LIP) funding proposals for 2018/19 to be submitted to Transport for London. This submission of the proposals to TfL was essential in order to obtain release of the allocated funds ready for expenditure in the financial year 2018/19.  

(Key decision – reference number 4557)

9.

Quarterly Corporate Performance Report pdf icon PDF 221 KB

A report from the Chief Executive is attached. (Key decision – reference number 4520)

(Report No.65)

(8.35 – 8.40 pm)

Additional documents:

Minutes:

Councillor Achilleas Georgiou (Deputy Leader) introduced the report of the Chief Executive (No.65) presenting the latest available performance at the end of the first quarter of 2017/18.

 

NOTED

 

1.               For information only, the progress being made towards achieving the identified key priorities for Enfield.

 

2.               That Appendix 1 to the report showed the latest available performance at the end of the first quarter of 2017/18 and compared it to the Council’s performance for the same period in 2016/17.

 

3.               With regard to the priority indicators, 71 performance indicators were being reported, of which 64 had targets. Of these, 39 (61%) are at green; 17 (26.5%) were at amber; and 8 (12.5%) were at red.

 

4.               Councillor Georgiou brought a number of indicators to Members’ attention, including the following:

 

·       Housing and Homelessness: the number of households living in temporary accommodation was a continuing area of concern and Members noted the impact of current Government policies. However, the Council was performing well with regard to the repairs service to Council homes; and, in the rent collection rates.

·       Adult Social Care: Members noted the good progress which had been made with regard to delayed transfers of care; and, in the number of new admissions to supported residential and nursing care.

·       Libraries: The good work being undertaken by the Borough’s libraries was highlighted and Councillor Georgiou was pleased to report on the recent re-opening of the Edmonton Green library following refurbishment. There would be an official opening shortly to which Cabinet Members would be invited.

·       Income Collection, Debt Recovery and Benefit Processing: The positive indicator with regard to the recovery of council properties fraudulently obtained, sublet or abandoned was noted.

·       Crime Rates: Noted that currently household burglary in Enfield was at its lowest level in several years.

·       Councillor Georgiou drew Members’ attention to the indicator relating to violence with injury and that approximately 1 in 3 violence with injury offences were domestic related. The Council had been working closely with its partners to tackle the issue of domestic violence and a publicity campaign had recently taken place led by Councillor Krystle Fonyonga. Councillor Georgiou was pleased to announce that Enfield’s “He doesn’t love you if…” campaign had won the bronze award at the Public Sector Communications Excellence Awards. This had been an innovative and thought provoking campaign that had engaged and motivated action to so many. Congratulations were extended to all those who had been involved.

 

Alternative Options Considered: Not to report regularly on the Council’s performance. This would make it difficult to assess progress made on achieving the Council’s main priorities and to demonstrate the value for money being provided by Council services.

 

Reason: To update Cabinet on the progress made against all key priority performance indicators for the Council.

(Key decision – reference number 4520)

10.

GOVERNANCE OF ENFIELD'S TRADING COMPANIES pdf icon PDF 199 KB

A report from the Executive Director of Finance, Resources and Customer Services is attached. (Non key)

(Report No.66)

(8.40 – 8.45 pm)

Additional documents:

Minutes:

NOTED, that this item had been deferred for consideration at a future Cabinet meeting following further discussions.  

 

11.

Prevention and Early Intervention Contract Awards pdf icon PDF 281 KB

A report from the Executive Director of Health, Housing and Adult Social Care will be circulated as soon as possible. (Report No.70, agenda part two also refers). (Key decision – reference number 4555)

(Report No.67)

(8.45 – 8.50 pm)

TO FOLLOW

Minutes:

Councillor Alev Cazimoglu (Cabinet Member for Health and Social Care) introduced the report of the Executive Director of Health, Housing and Adult Social Care (No.67) regarding the commissioning of new prevention and early intervention contracts.

 

NOTED

 

1.               That Report No.70 also referred as detailed in Minute No.20 below.

 

2.               The significant work which had been undertaken to deliver the best possible early intervention support for Enfield residents in partnership with the voluntary sector. Members noted the real pressures on Council resources and the need to deliver good early intervention support to help a growing number of people to maintain their health, wellbeing and independence for longer. The voluntary sector had a key role to play in that. The Council had worked with its partners in the voluntary sector throughout the process to co-produce a set of priorities and a service model which reflected the needs of local people. There had been a focus on:

 

·       More support for carers

·       True independent living

·       Improved health and wellbeing

·       Giving more vulnerable people a voice that is heard

·       Recovering from illness with safe and appropriate hospital discharges

·       The availability of good, accessible information

·       With all of the above underpinned by a focus on reducing social isolation for the Borough’s more vulnerable residents

 

3.               It had been inevitable that some organisations had been unsuccessful in bidding for these contracts. For some smaller voluntary sector organisations the Council funding represented their sole source of funding and without it, would find it difficult to continue. Therefore, the Council would be working with these organisations to provide some additional practical and financial support. This would mean continued funding at the same level as was currently provided whilst providing immediate and targeted support from the Council, EVA (Enfield Voluntary Action) and other specialist organisations where needed. This support would provide training, develop new and more sustainable business models and a focus on innovation.

 

4.               That the new models of support would encourage collaborative working, new ways of thinking, sharing of information and good practice. The new contracts would provide funding for up to 7 years, as detailed in the report, subject to satisfactory performance.

 

5.               Councillor Cazimoglu commended the report to the Cabinet and expressed her appreciation to all who had been involved in the process. Particular thanks were expressed to Doug Wilson, Head of Strategy and Service Development, and his team.

 

6.               Councillor Yasemin Brett welcomed the report and the support that would continue to be provided, as set out in the report.

 

7.               In the light of a discussion of the part two report (Minute No.20 below referred), it was noted that the extension of the contracts would be dependent on them still meeting needs of the Borough’s residents and the Council’s objectives.

 

Alternative Options Considered: NOTED, that there had been three options available to the Health, Housing and Adult Social Care Service Development Stream: 1. To continue to fund existing contracts with a percentage reduction across all organisations to provide the £500,000 saving; 2. Tender a  ...  view the full minutes text for item 11.

12.

Recommendation to Award a Contract for Care and Support Services at Alcazar Court and Extra Care Scheme and Skinners Court Extra Care scheme

A report from the Executive Director of Health, Housing and Adult Social Care will be circulated as soon as possible. (Report No.71, agenda part two also refers). (Key decision – reference number 4462)

(Report No.68)

(8.50 – 8.55 pm)

TO FOLLOW

Minutes:

NOTED, that this item had been withdrawn (Minute No.21 below also referred).

 

 

13.

ISSUES ARISING FROM THE OVERVIEW AND SCRUTINY COMMITTEE

To note that there are no items to be considered at this meeting.

Minutes:

NOTED, that there were no items to be considered at this meeting.

14.

CABINET AGENDA PLANNING - FUTURE ITEMS pdf icon PDF 140 KB

Attached for information is a provisional list of items scheduled for future Cabinet meetings.

Minutes:

NOTED, the provisional list of items scheduled for future Cabinet meetings.

15.

MINUTES pdf icon PDF 191 KB

To confirm the minutes of the previous meeting of the Cabinet held on 13 September 2017.

Minutes:

AGREED, that the minutes of the previous meeting of the Cabinet held on 13 September 2017 be confirmed and signed by the Chair as a correct record.

16.

BROOMFIELD HOUSE

To receive, a verbal update regarding Broomfield House.

(9.05 – 9.10 pm)

Minutes:

Councillor Dinah Barry (Associate Cabinet Member – Enfield West) gave a verbal update to Members regarding Broomfield House. An information sheet was tabled at the meeting for Members to note, as summarised below.

 

NOTED

 

1.               The background to the current situation, and the status of Broomfield House and its stable block which were both included within Historic England’s Heritage at Risk Register. An integrated strategy was needed for the House and Stables.

 

2.               Members were updated on the progress of the Project Board, which had been established in October 2014. A significant amount of work had been undertaken. These outputs included studies on heritage significance, structural feasibility, use options, costs and soft market testing.

 

3.               Structural surveys of the building remains had shown that only 20-30% of the remains could be restored as it stands. The remaining 70% of the structure was unviable for the use for which it was intended. Any reconstruction of the House would therefore to a large extent be a replica rather than a restoration. All options would be examined. The existing covenant which restricted trade or business raised the risks around the provision of any future income generating use. The Heritage Lottery Fund feedback was that they still had issues around the funding gap and how the proposed end-uses would meet their requirement for very secure long term income generation and sustainable business viability.

 

4.               In the coming months officers would undertake the further work which was required by Historic England, in accordance with government guidance (the National Planning Policy Guidance), on further testing of options. It was not possible to consult local people on the future of Broomfield House until a limited range of options or a preferred scheme had been identified. This could only be evolved by fully testing viability through the market. Officers would undertake a marketing procedure to seek expressions of interest from a commercial partner (a process which would take 9-12 months).

 

5.               Officers would continue to work with the community on the alternative options and continue to liaise with the Heritage Lottery Fund.

 

6.               That a report would be brought to a future Cabinet meeting for a decision on the way ahead. The Council would continue to work with the community to deliver a timely resolution.

 

7.               In response to a question raised by Councillor Anderson, Councillor Barry outlined in more detail the results of the structural surveys. Whilst the majority of the brickwork could be retained and repaired, the majority of the building was of timber framed construction that was not capable of repair and retention. A drone survey had recently been carried out and the resulting video footage would be placed on the Council’s website. This would aid understanding of the building construction and the limited fabric which remained. It was noted that no more than 20-30% of the historic fabric of the building remained.

17.

ENFIELD STRATEGIC PARTNERSHIP UPDATE

To note that there are no written updates to be received.

Minutes:

NOTED, that there were no written updates to be received at this meeting.

18.

DATE OF NEXT MEETING

To note that the next meeting of the Cabinet is scheduled to take place on Wednesday 15 November 2017 at 8.15pm.

Minutes:

NOTED, that the next meeting of the Cabinet was scheduled to take place on Wednesday 15 November 2017 at 8.15pm.

19.

EXCLUSION OF THE PRESS AND PUBLIC

To consider passing a resolution under Section 100(A) of the Local Government Act 1972 excluding the press and public from the meeting for the items of business listed on part 2 of the agenda on the grounds that they involve the likely disclosure of exempt information as defined in those paragraphs of Part 1 of Schedule 12A to the Act (as amended by the Local Government (Access to Information) (Variation) Order 2006)

(Members are asked to refer to the part 2 agenda)

Minutes:

RESOLVED, in accordance with Section 100(A) of the Local Government Act 1972 to exclude the press and public from the meeting for the items listed on part two of the agenda on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 (information relating to the financial or business affairs of any particular person (including the authority holding that information) of Part 1 of Schedule 12A to the Act (as amended by the Local Government (Access to Information) (Variation) Order 2006).

20.

PREVENTION AND EARLY INTERVENTION CONTRACT AWARDS

A report from the Executive Director of Health, Housing and Adult Social Care will be circulated as soon as possible. This should be read in conjunction with Report No.67 agenda part one refers. (Key decision – reference number 4555)

 

(This report will contain exempt information as defined in Paragraph 3 (information relating to the financial or business affairs of any particular person – including the authority holding that information) of Schedule 12A to the Local Government Act 1972, as amended).

(Report No.70)

TO FOLLOW

Additional documents:

Minutes:

Councillor Alev Cazimoglu (Cabinet Member for Health and Social Care) introduced the report of the Executive Director of Health, Housing and Adult Social Care (No.70).

 

NOTED

 

1.               That Report No.67 also referred as detailed in Minute No.11 above.

 

2.               That the report set out the full details of the bids evaluated following the invitation to tender in support of the recommendations set out in the part one report and reflected in the decisions in Minute No.11 above.

 

3.               Councillor George Savva raised a number of points of clarification regarding the process and outcomes which were addressed at the meeting, including the membership of the assessment panel; how the priorities had been determined; the processes which had led to the formation of the consortia; and, the monitoring that would be put in place in going forward. Members were reassured that a full and robust procurement process had been undertaken in order to reach this conclusion.

 

4.               Councillor Yasemin Brett noted the rigorous processes which had been followed and questioned how the consortia could develop in the future to meet the changing demographics of the Borough.

 

5.               That the contract length was 3 years (plus 2 years plus 2 years based on performance). There would be a review after 3 years to ensure that the objectives of the contracts were being met satisfactorily and to assess if any changes were required in order to meet any changing needs in the Borough. Members were advised of the terms of the formal contract awards and the need to work within the scope of the original tender requirements whilst ensuring that the objectives of the Council were being met.

 

6.               The extension of the contracts would be dependent on them still meeting needs of the Borough’s residents and the Council’s objectives.

 

7.               Councillor Derek Levy (Chair of the Overview and Scrutiny Committee) took this opportunity to advise Members of a forthcoming scrutiny review regarding loneliness and social isolation.

 

8.               In conclusion, Councillor Cazimoglu, stated that the commissioning of the new contracts would provide valuable services to the Borough’s residents, robust processes had been followed to reach this stage and she was confident that the outcomes were fit for purpose.

 

Alternative Options Considered: As detailed in the part one report (Report No.67), Minute No. 11 above referred.

 

Reason: As detailed in the part one report (Report No.67), Minute No.11 above referred.

(Key decision – reference number 4555)

21.

RECOMMENDATION TO AWARD A CONTRACT FOR CARE AND SUPPORT SERVICES AT ALCAZAR COURT EXTRA CARE SCHEME AND SKINNERS COURT EXTRA CARE SCHEME

A report from the Executive Director of Health, Housing and Adult Social Care will be circulated as soon as possible. This should be read in conjunction with Report No.68, agenda part one refers. A super part two report will be tabled at the meeting under restricted circulation. (Key decision – reference number 4462)

 

(This report will contain exempt information as defined in Paragraph 3 (information relating to the financial or business affairs of any particular person – including the authority holding that information) of Schedule 12A to the Local Government Act 1972, as amended).

 

(Report No.71)

TO FOLLOW

Minutes:

NOTED, that this item had been withdrawn (Minute No.12 above also referred).

 

22.

MERIDIAN WATER: PROGRESS UPDATE

To receive, a verbal update on the progress of the Meridian Water project.

 

(This item will contain exempt information as defined in Paragraph 3 (information relating to the financial or business affairs of any particular person – including the authority holding that information) of Schedule 12A to the Local Government Act 1972, as amended).

Minutes:

Councillor Alan Sitkin (Cabinet Member for Economic Regeneration and Business Development) reported that the Council was moving towards a conclusion of the current ongoing negotiations with its preferred bidder.