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Contact: Stacey Gilmour
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WELCOME & APOLOGIES Minutes: Councillor Levy welcomed all attendees to the meeting. It was noted that Councillor Aksanoglu, was substituting for Councillor Susan Erbil and Councillor Hockney was substituting for Councillor Edward Smith. Apologies for absence had been received from Councillor Susan Erbil and Councillor Edward Smith.
Councillor Levy explained that the three Call-Ins to be discussed would be considered in the following way: Item 3 on ‘Companies Audited Accounts’ under Part 1 of the agenda only. Item 4 ‘Small Sites Housing Development Update 2019’ under Part 1 and Part 2 of the agenda and Item 5 ‘Strategic Property – Corporate Property Investment Programme’ to be discussed mainly under Part 2 of the agenda.
Councillor Levy reminded everyone that discussion would be about the specific reasons for call-in given in the papers and responses to them. |
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DECLARATIONS OF INTEREST Members of the Council are invited to identify any disclosable pecuniary, other pecuniary or non-pecuniary interests relevant to the items on the agenda.
Minutes: There were no declarations of interest from members of Overview and Scrutiny Committee. Councillor Oykener referred to his work in the Care Sector and said although he did not wish to declare a pecuniary or non- pecuniary interest for item 3 on the agenda, he thought that this may be a potential cause of conflict and therefore left the room during discussion of this item. |
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CALL IN OF DECISION: COMPANIES AUDITED ACCOUNTS PDF 143 KB To receive and consider a report from the Director of Law and Governance outlining details of a call-in received on the Shareholder Board Decision taken on Companies Audited Accounts (Report No.178)
The decision that has been called in was a Shareholder Board Decision taken on 29 January 2019 and included on the Publication of Decision List No: 47/18-19(List Ref: 1/47/18-19) issued on 31 January 2019.
It is proposed that consideration of the call-in be structured as follows: · Brief outline of the reasons for the call-in by representative (s) of the members who have called in the decision · Response to the reasons provided for the Call-in by a Cabinet Member responsible for taking the decision · Debate by Overview and Scrutiny Committee and agreement of action to be taken
Additional documents:
Minutes: The Committee received a report from the Director of Law and Governance outlining details of a call-in received on the Shareholder Board decision taken on Companies Audited Accounts. The Shareholder Board Decision was taken on 29 January 2019.
The Chair invited Councillor Laban to outline the reasons for call-in.
Councillor Laban highlighted the following:
The Chair invited Matt Bowmer (Interim Director of Finance), to respond to the points raised. Councillor Levy said one of the key points appears to be about whether it was correct to assume that the loss shown for the Independence and Wellbeing Board appears to be a technical rather than a service issue.
The following responses were given:
The following issues/ questions were raised:
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CALL IN OF DECISION: SMALL SITES HOUSING DEVELOPMENT UPDATE 2019 PDF 143 KB To receive and consider a report from the Director of Law and Governance outlining details of a call-in received on the Cabinet Decision taken on Small Sites Housing Development Update 2019 (Report No. 179)
The decision that has been called in was a Cabinet Decision taken on 23 January 2019 and included on the Publication of Decision List No: 45/18-19 (List Ref: 6/45/18-19) issued on 25 January 2019.
It is proposed that consideration of the call-in be structured as follows: · Brief outline of the reasons for the call-in by representative (s) of the members who have called in the decision · Response to the reasons provided for the Call-in by a Cabinet Member responsible for taking the decision · Debate by Overview and Scrutiny Committee and agreement of action to be taken
Please also see the Part 2 agenda Additional documents:
Minutes: The Committee received a report from the Director of Law and Governance outlining details of a call-in received on the Cabinet decision taken on Small Sites Housing Development Update 2019 (Report no:135).
NOTED that this report was considered in conjunction with the information in the part 2 agenda.
The Chair invited Councillor Laban to outline the Part 1 reasons for call-in.
Councillor Laban highlighted the following:
Councillor Levy invited a response to the points raised. The following response was given:
Further issues were raised: · Councillor Needs noted that there had been a switch from private rented to private sales she asked if this would be the trend for all new builds. Councillor Caliskan said this would not be the case for all new builds – the decision to do this for the existing programme is in order that we can get the programme back on track. She reminded members that the ‘Small Sites Phase 1’ continues to positively contribute to the Housing Revenue Account (HRA). She said the tenure mix is important, and the protection of affordable homes is a priority.
Further discussions took place under the Part 2 section of the meeting.
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CALL IN OF DECISION: STRATEGIC PROPERTY- CORPORATE PROPERTY INVESTMENT PROGRAMME PDF 144 KB To receive and consider a report from the Director of Law and Governance outlining details of a call-in received on the Cabinet Decision taken on Strategic Property – Corporate Property Investment Programme (Report No.180)
The decision that has been called in was a Cabinet Decision taken on 23 January 2019 and included on the Publication of Decision List No: 45/18-19 (List Ref: 4/45/18-19) issued on 25 January 2019.
It is proposed that consideration of the call-in be structured as follows: · Brief outline of the reasons for the call-in by representative (s) of the members who have called in the decision · Response to the reasons provided for the Call-in by a Cabinet Member responsible for taking the decision · Debate by Overview and Scrutiny Committee and agreement of action to be taken
Please also see the Part 2 agenda for reasons and responses. Additional documents:
Minutes: The Committee received a report from the Director of Law and Governance outlining details of a call-in received on the Cabinet decision taken on Strategic Property- Corporate Property Investment Programme -(taken on 23/01/19)
NOTED that this report was considered in conjunction with the information in the part 2 agenda.
All the discussion on this item took part in the part 2 section of the meeting. |
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DATES OF FUTURE MEETINGS To note the dates of future meetings as follows:
Provisional Call-Ins · Tuesday 12 March 2019 · Tuesday 26 March 2019 · Thursday 11 April 2019
Please note, the business meeting of the Overview & Scrutiny Committee will be held on: · Wednesday 3 April 2019 Minutes: Noted the dates as follows:
Call -Ins – Thursday 28 February 2019 Monday 11 March 2019
Provisional Call-Ins: Tuesday 26 March, 2019 Thursday 11 April, 2019
The business meeting of the Overview & Scrutiny Committee: Wednesday 3 April, 2019 |
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EXCLUSION OF PRESS AND THE PUBLIC
To consider, if necessary, passing a resolution under Section 100A (4) of the Local Government Act 1972 excluding the press and public from the meeting for the item of business listed in Part 2 of the agenda on the grounds that it will involve the likely disclosure of exempt information as defined in those paragraphs of Part 1 Schedule 12A to the Act (as amended by the Local Government (Access to Information) (Variation) Order 2006), as are listed on the agenda. (Members are asked to refer to the part 2 agenda). Minutes: Resolved in accordance with the principles of Section 100A (4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item of business on the grounds that it involved the likely disclosure of exempt information as defined in paragraph 3 of the Part 1 of Schedule 12A to the Act (as amended by the Local Government (Access to Information) (Variation) Order 2006. |
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Small Sites Housing Development Update Attached for consideration as part of the Call-in on this item, is the Part 2 Portfolio report considered as part of the decision made on 25 January 2019.
The report should be read in conjunction with the Portfolio report attached at Appendix 1 to the Call-In report on the part 1 agenda.
(This document contains exempt information as defined in Paragraph 3 (information relating to the financial or business affairs of any particular person (including the authority holding that information) of Schedule 12A to the Local Government Act 1972 as amended).
Please see the Part 1 agenda.
Additional documents:
Minutes: The Committee received the information provided on the Small Sites Housing Development Update 2019 which had been included in the part 2 section of the agenda.
NOTED The information was considered in conjunction with the report on the part 1 agenda. Councillor Laban set out further Part 2 reasons for calling in the decision: · The additional budget required to complete the remaining sites is higher than the funding agreed under the arrangements agreed by Cabinet on July 2017, and is substantially higher than the original estimates for the project. · Discrepancies in some of the designs began to come to light early in 2018 and should have been acted upon sooner.
The responses were given as follows:
Other points discussed included:
It was asked if in future would you consider using one main developer or would you go down the joint venture route? Councillor Caliskan referred to the way Meridian Water project would be procured.
Councillor Laban thanked everyone for clarity given and said we should ensure that we are not reliant on a developer in the same way in future.
Councillors Levy, Needs, Akpinar, Aksanoglu and Aramaz voted in favour of the decision. Councillors David-Sanders and Hockney abstained.
The original Cabinet decision was therefore agreed. |
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Strategic Property - Corporate Property Investment Programme Attached for consideration as part of the Call-in on this item, is the Part 2 Portfolio report considered as part of the decision made on 25 January 2019.
The report should be read in conjunction with the Portfolio report attached at Appendix 1 to the Call-In report on the part 1 agenda.
(This document contains exempt information as defined in Paragraph 3 (information relating to the financial or business affairs of any particular person (including the authority holding that information) of Schedule 12A to the Local Government Act 1972 as amended).
Please see the Part 1 agenda. Additional documents:
Minutes:
Other points discussed included:
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