Agenda and draft minutes

Venue: Conference Room, Civic Centre, Silver Street, Enfield, EN1 3XA. View directions

Contact: Metin Halil 

Items
No. Item

34.

WELCOME AND APOLOGIES FOR ABSENCE

Minutes:

Councillor Maguire (Chair) welcomed everyone to the meeting.

 

Apologies for absence were received from Chaitali Roy (Independent Member) and Rocco Labellarte (Senior Technology Adviser & Chair – Information Governance Board).

 

Apologies for lateness was received from James Rolfe (Executive Director – Finance, Resources & Customer Services)

 

There was a Members training event on Governance Assurance from Vivian Uzoechi (Insurance & Risk Manager), before the start of the scheduled Committee meeting. (18:30 – 19:00). The presentation slides will be circulated to Members.

(ACTION: Metin Halil (Committee Administrator)

 

35.

DECLARATION OF INTEREST

Members of the Audit & Risk Management Committee are invited to identify any dis-closable pecuniary, other pecuniary or non – pecuniary interests relevant to items on the agenda.

Minutes:

There were no declarations of interest.

36.

APPOINTMENT OF COMMITTEE VICE-CHAIR - 19:00 - 19:05

To elect a Vice Chair of the Committee for the 2017/18 municipal year

 

Minutes:

AGREED to appoint Councillor Guney Dogan as Vice Chair for the 2017/18 municipal year.

Proposed by Councillor Toby Simon and seconded by Councillor George Savva.

37.

AUDIT & RISK MANAGEMENT COMMITTEE PROTOCOL REPORT ON THE DRAFT STATEMENT OF ACCOUNTS - 19:05 - 19:10 pdf icon PDF 140 KB

To receive a report from the Executive Director of Finance, Resources & Customer Services providing a Protocol Guidance on Conduct and Objection to the Draft Accounts 2017/18.

(Report No.28)

 

 

Minutes:

RECEIVED the report of the Director of Finance, Resources & Customer Services (No.28) providing an update of protocol guidance on conduct and objection to the draft Statement of Accounts 2016/17.

 

The Report was introduced by Jayne Middleton-Albooye (Acting Assistant Director – Legal and Governance).

 

NOTED

 

1.    The report was a guidance note which provided set procedures for Members to be able to raise queries, comments or objections to the Draft Statement of Accounts.

2.    In July 2015, a protocol was devised to deal with the Draft Statement of Accounts, which has to be approved/signed off by the end of September. It was decided a meeting should occur 21 days before the date on which the draft accounts are intended to be signed off as approved, at which Members of the Committee can put questions to officers.

The purpose of this report is to seek members’ views on whether they want to retain this protocol, found it useful and whether they have any comments on it. The protocol is attached to the report.

3.    This protocol does not at all stop Members rights and does not deprive them of their right to raise concerns/objections, directly with the External Auditor, as an elector. They would still have that ability to do that. The protocol will be enshrined into the Audit and Risk Management Committee working processes. Neither will there be a change to the Member code of conduct. The protocol will just be guidance for the Committee and will be issued every year. The Committee Administrator to timetable the protocol into the work programme.

ACTION: Metin Halil (Governance)

4.    The following issues raised in response to the report:

a.    Councillor Simon raised concern with 4.1(a) (page 6 of the report) of the protocol, which states that any queries or objections to the draft accounts should be put in writing  and served to the section 151 officer 15 days before the extra meeting in early September. Anything raised that requires detailed research or legal analysis, should be given 15 days notice. This procedure needs to be put in more flexible terms than it currently is. He suggested that there should be a distinction between formal objections, which would require external audit to look at and scrutiny level questions that more of the Committee would want to raise.

ACTION: Jayne Middleton-Albooye (Acting Assistant Director – Legal & Governance)

b.    The Chair’s response that the early September meeting is an extra meeting to allow committee members extra time to go through in detail the draft statement of accounts. Members can put in questions to finance officers from now right up until the early September meeting. However, as formal objections take up a lot of officer time, they should be submitted 15 days before the early September meeting.

c.    The Chair concluded that point 4.1(a) of the protocol report will be clarified and circulated to Members before approval by the Committee.

          ACTION: Metin Halil (Governance)

 

 

AGREED that Audit and Risk Management Committee formally approve the  ...  view the full minutes text for item 37.

38.

2016/17 DRAFT ANNUAL STATEMENT OF ACCOUNTS - 19:10 - 19:25 pdf icon PDF 254 KB

To receive the report of the Executive Director of Finance, Resources & Customer Services presenting the Draft Annual Statement of Accounts 2016/17.

(Report No.30)

 

 

Additional documents:

Minutes:

NOTED

       

1.    The report was introduced by Stephen Fitzgerald (Interim Assistant Director - Finance).

2.    Preparation of the 2016/17 Draft Statement of Accounts, follow a CIPFA guidelines format that the Local Authority has to follow.  There is now a requirement to reduce the size of this document and to have shorter accounts after the end of the year. This was the first year that officers have been preparing these accounts to the new shorter timetable and have been successful in meeting the shorter timetable. Stephen thanked Roy Baker (Assistant Head – Finance) for initiating the new practise of putting the new accounts together.

3.    The actual out turn figures were coming in slightly below the budget and this actually represented a considerable achievement in constraint times for this Council.

4.    Reference was made to the reduction in resources, due to monies being taken out for the education support grant system which on a notional level is 20% over 4 years in terms of cash reduction and the constraint of Council Tax to a level of no more than a 2% increase. Stephen referred Members to the table at page 8 of the report regarding financial performance. The service percentage of £236.6m was the Council’s net revenue expenditure over the year which was well within the Council’s budget target. This represented a relatively positive picture.

5.    Reference was made to the Medium Term Financial Plan (page 10) and the Capital Expenditure & Income statement (page 11) of the report. The performance in achieving capital expenditure against financing is good in the Council and is another positive, reflected in the statement.

6.    This statement reflected the Council’s overall complete financial position for 2016/17. The 2016/17 Statement of Accounts presented for approval today and would be coming back for approval at the 28 September 2017 committee meeting.

7.    If members had any questions regarding the 2016/17 Draft Statement of Accounts, then these should be sent to Stephen Fitzgerald, Jayne Fitzgerald or Roy Baker (Finance Officers) who would co-ordinate responses and report at the 7 September 2017 meeting.

8.    The following issues raised by members in response to the report:

a.    Councillor Simon reminded officers that the last time Cabinet had looked at out turns, back in February 2017, they looked like a considerable over spend. He requested that for the 7 September 2017 meeting it would be useful to have a brief note from officers, of how the overspend, predicted in February 2017, led to a balanced outcome. How that was reconciled.

Stephen Fitzgerald agreed to provide the note for the next meeting. However, On the 13 July 2017 the out turn report would be going to Cabinet and would contain the requested information.

ACTION: Stephen Fitzgerald (Interim Assistant Director – Finance)

b.    Councillor Simon’s question regarding who now signed off the Pension Fund Accounts. Stephen Fitzgerald clarified that he believed it was now the Pensions Panel, but he would check and get back to Councillor Simon.

          ACTION: Stephen Fitzgerald (Interim Assistant Director –  ...  view the full minutes text for item 38.

39.

DRAFT ANNUAL GOVERNANCE STATEMENT 2016/17 - 19:25 - 19:35 pdf icon PDF 310 KB

To receive the report of the Executive Director of Finance, Resources & Customer Services presenting the Draft Annual Governance Statement 2016/17.

 

(Report No.33)

 

Minutes:

RECEIVED the report of the Director of Finance, Resources & Customer Services (No.33) presenting the draft 2016/17 Annual Governance Statement

 

NOTED

 

1.    The draft 2016-17 Annual Governance Statement includes the Council’s current governance arrangements and how it has monitored and evaluated the effect of these arrangements in the year. Also included is progress of the areas for improvement, identified in the last year.

2.    The statement is traditionally included in the Council’s final audited statement of accounts and a copy of the draft can be found in Appendix 1 (pages 1-8) of the ‘To Follow Agenda’ report.

3.    Christine Webster’s (Head – Internal Audit & Risk Management) comments on The Children & Social Work Bill (page 111) of the report and that this was a new bill where the Council believes there could be some problems with resourcing and there could be a risk that may materialise that is not yet under any consideration.

 

AGREED to note the content of the draft 2016/17 Annual Governance Statement.

 

40.

RISK REGISTERS UPDATE - FRCS, CHIEF EXECUTIVE, STRATEGIC RISKS - 19:35 - 19:50 pdf icon PDF 415 KB

To receive a report from the Executive Director of Finance, Resources and Customer Services providing a Risk Registers update.

(Report No.34)

 

Additional documents:

Minutes:

RECEIVED the report of the Director of Finance, Resources & Customer Services presenting registers for the Service Enabling (Chief Executive’s and Finance , Resources & Customer Services Departments) and Strategic risks.

 

NOTED

 

1.    The need to represent the risk registers for the service enabling operating area that covers the Chief Executive’s department and Finance, Resources & Customer Services and also includes the strategic risks.

2.    At para 3.5 (page 114) of the report, there was an error which should read ‘The Service Enabling risk register’. The service enabling risk register consists of 9 risks and the only changes since the last time these registers were presented is that one of the risks has been considered to be sufficiently managed and has been removed from the register.

3.    The Strategic Risk Register includes 11 risks, the majority of which has escalated from various operating risk registers. Vivian Uzoechi (Insurance & Risk manager)  highlighted the risks on the strategic risk register, 4 of the risks related  to the Corporate Landlord (page 127 of the ‘To Follow Agenda’) :

·         Physical action & monitoring

·         Awareness of current and future legislation

With 2 risks from the service delivery area.

4.    Risks from the service delivery area for Children’s Services and Housing, Health and Adult Social Care will be presented in detail at the 28 September 2017 meeting.

5.    Present at this meeting are Alison Trew (Chief Executive’s Department and James Rolfe (Executive Director – Finance, Resources & Customer Services) to take any questions from the risk registers detailed in appendix 1 ( pages 122-124 of the ‘To Follow Agenda’)

6.     The following questions raised in response to the risk registers:

a.    The Chair referred to the red risk (appendix 1) relating to Information Security (FRCS1617-7) and that it was assessed as green originally. Why did it need an audit to change the rating so dramatically to red and what had changed. Christine Webster (Head – Internal Audit & Risk Management) clarified that when the audit was done, a number of issues had been identified that needed improvement. This was about tying up the management understanding of the arrangements to what was found in the audit. This was the reason why the rating was moved to red. In the interim period there was also the cyber-attack on the NHS which also highlighted cyber security at the council, although that risk was well managed by the Council.

b.    Councillor Milne’s concern that there is a real risk that a risk assessment wasn’t carried out properly. Vivian Uzoechi’s response that with regard to risk assessments, you have to keep looking at the risk as things develop. Today it may say green because we know that nothing from the service environment has changed. However, the next day something changes and we immediately shift the rating.  This doesn’t mean the risk wasn’t assessed properly and is quite encouraging that the team are looking at the risk in respect of what is happening around us.

c.    Councillor Savva request if there would be an investigation into properties  ...  view the full minutes text for item 40.

41.

INFORMATION GOVERNANCE BOARD (IGB) ANNUAL PERFORMANCE UPDATE 2016/17 - 19:50 - 20:00 pdf icon PDF 433 KB

To receive a report from the Executive Director of Finance, Resources & Customer Services providing an end of year review update on the Council’s progress in implementing its Information Governance Work Programme 2016/17.

 

Minutes:

RECEIVED the report of the Director of Finance, Resources & Customer Services providing the full year review on the Council’s progress in implementing its Information Governance Work Programme 2016/17.

 

NOTED

 

1.    Nicholas Foster (Complaints & Information Manager) presented the report. He was representing the Chair of the Information Governance Board.

2.    Since the last report and over the past year there had been significant organisational changes which had bought opportunities and risks i.e. a number of new systems had been developed under the Enfield 2017 programme. The scale of this development and software releases had been subject to rigorous security tests and privacy impact assessments. IT services had also been transferred back to the council and this transition was managed successfully.

3.    The Complaints and Access to Information team was created in December 2016, who are responsible for managing Freedom of Information requests (FOI), Subject Access Requests (SARS), EIR requests and member enquiries.

In terms of FOI requests, over 2,000 had been dealt with over the past year and action had been taken to pro-actively publish information on the Council web site so there could be a reduction of FOI’s coming into the Council.

4.    In terms of access to records, the team had dealt with and closed 57 people wanting access to their personal records. 25 of these were dealt with within the 40 statutory calendar day time limit. A number of SAR requests were received but not progressed to completion for a number of reasons, as in people not providing the necessary proof of identity, which is a key requirement to avoid the risk of sharing information with the wrong person.

5.    In terms of complaints made to the Information Commissioners Office (ICO), there were 8 such complaints recorded ranging from non-compliance with statutory time limit to process SAR requests and security breaches regarding data that was disclosed mistakenly to the wrong person. All of these 8 complaints were closed by the ICO because they were satisfied by the responses made by the Council and adequate systems in place.

6.    In terms of security incidents, 47 were reported from April 2016 to March 2017, 10 of which included data loss but no harm to individuals or organisations.

7.    In terms of ensuring to manage and minimise risk, going forward, the team prioritise training in information governance. The key areas focussed on are data protection, information security, freedom of information and staff information security.

8.    In terms of online training, we are continuing to develop the system. To date, 68% of officers have undertaken this training and work is being done to ensure the take up rate increases further.

9.    In terms of Section 3 (Page 19 of the report), a number of key risks had been identified, going forward, to be addressed in 2017/18 i.e. cyber security and the new General Data Protection  Regulations, which are due to come into effect in May 2018.

10. The following issues raised in response to the report:

a.    The Chair asked for  ...  view the full minutes text for item 41.

42.

WHISTLE BLOWING POLICY - 20:00 - 20:10 pdf icon PDF 367 KB

To receive a report from the Executive Director of Finance, Resources and Customer Services providing a Whistle Blowing Policy update.

(Report No.32)

 

Minutes:

RECEIVED the report of the Director of Finance, Resources and Customer Services (No.32) detailing a refreshed policy and updated guidance of the Council’s Whistleblowing Policy.

 

NOTED

 

1.    This was a refresh of the Council’s whistleblowing policy and the main differences include changes made to the contact names detailed in the table on page 140 of the report. The table provides an up to date list of people to contact should anyone have any concerns about whistleblowing.

2.    In addition, there are 3 more points the policy includes:

a.    Anybody receiving a whistleblowing allegation who are not in the Audit & Risk Management team need to report it to Christine Webster (Head – Internal Audit & Risk Management) or someone within her team. As they need to be registered to ensure they are properly followed up, assessed and dealt with.

b.    Where possible the team will respond to people who have made the allegations in order that the findings are not compromised.

c.    A new addition to the policy is that the team will report on an annual basis of the anonymised summary of the outcomes of the allegations made throughout the year.

3.    The following issues raised in response to the report:

a.    Councillor Savva’s request that the policy should also include a further point about encouraging the public to report allegations and that it should be more than internal reporting. He also requested that allegations from councillors should be followed through to avoid councillors repeatedly contacting the team for any outcomes from those allegations. Christine Webster confirmed that the part 2 report (last item) contained some details of whistle blowing allegations.

b.    The Chair’s reply that this should be for another forum, which could be passed on.

 

 

AGREED that the Committee endorse the updated whistleblowing policy, and guidance for its implementation.

 

 

43.

INTERNAL AUDIT ANNUAL REPORT 16/17 - 20:10 - 20:20 pdf icon PDF 1012 KB

To receive the report of the Executive Director of Finance Resources & Customer Services summarising the work that the Audit and Risk Management division had undertaken during the financial year 2016/17.

 

(Report No.35)

 

Minutes:

Received the report of the Director of Finance, Resources & Customer Services (No.35) presenting the 2016/17 Internal Audit Annual Report, including the Head of Internal Audit & Risk Management’s Annual Opinion on the system of internal control.

 

NOTED

 

1.    The report was introduced by Christine Webster (Head – Internal Audit & Risk Management).

2.    The report was a summary of internal audit work that has been done during 2016/17 on which Christine Webster as Head of Internal Audit & Risk Management has based an opinion.   Based on the work the team had done, Christine Webster confirmed that there is reasonable assurance that material risks which can impact on the achievements of the Council’s services or objectives are being identified and managed effectively.

3.    In addition, from improvements in the proportion of favourable assurance opinions and managers progress in implementing the actions from audit work, Christine Webster was pleased to say that the direction of travel can be regarded as positive.

4.    Pages 154 and onwards (of the report) gives some details on the basis on which the opinion has been produced. The 1st chart shown on page 154 summarises the assurances that come from internal audits that have been done. The team did 67 audits in total but 58 of those were assessed and the chart shows that 65% had positive assurances being reasonable or substantial and the rest less positive being limited or no assurance. There were 38 reviews for which high or reasonable assurance opinions were provided.

From the key financial systems work, positive assurance opinions were provided for 9 out of 10 of those systems with substantial assurance for 5 of those key systems.  Through this work 372 areas for improvement were identified with 65 being high risk, 159 medium risk and the remainder at low risk. These are summarised in the 2nd chart on page 155 of the report.

5.    As detailed on the 3rd chart at the bottom of page 155 of the report, managers progress with implementing internal audit actions, 374 actions were followed up, 81% of those high priority recommendations were fully implemented and 85% of the medium priority recommendations were fully implemented.

6.    Section 2 of the report (page 156) provides an analysis review of internal audit work done. Reference to the charts on page 158 of the report. The first chart shows the trend over the last 3 years.

The remaining chart shows the departmental outcomes (bottom of page 158) regarding the split of assurance opinions across the different departments. The chart on page 159 is an analysis of the risk areas identified including 206 actions in schools with 11 of those as high risk.

The chart at the bottom of page 159 highlights the progress made with management actions in the different departments.

7.    Section 3 of the report (page 160) provides some detail about the themes that were identified. The majority of systems showed good practise and an effective control environment.

8.    In terms of governance, some areas for improvement  ...  view the full minutes text for item 43.

44.

COUNTER FRAUD ANNUAL REPORT (Part 1) 2016/17 - 20:20 - 20:30 pdf icon PDF 190 KB

To receive a report from the Executive Director of Finance, Resources & Customer Services providing the Counter Fraud Annual Report 2016/17.

 

(Report No.31)

 

Minutes:

To receive a report from the Director of Finance, Resources & Customer Services providing an Annual Report on the Counter Fraud Service 2016/17.

(Report No.31)

 

NOTED

 

1.    The report was presented by Christine Webster (Head – Internal Audit & Risk Management) and was a summary of the work the counter fraud team had done in 2016/17.

2.    The following achievements by the team were highlighted:

a.    Identified overpayments and potential savings exceeding £1.1m.

b.    Identified 6 financial penalties levied for council tax support offences.

c.    1 employee dismissed as a result of the work done.

d.    6 employees resigned.

3.    In addition, a pilot project was undertaken to place an investigator alongside the no recourse to public funds team within Children’s Services. As a result of that work the team identified 12 applications that were refused or cancelled resulting in a saving of £196k.

4.    In terms of housing investigations, 56 council properties were recovered, 8 temporary accommodation properties and 2 housing association properties also recovered.

5.    There were 7 whistleblowing cases in total, which will be reported under the part 2 paper of the agenda.

6.    The following issues raised in response to the report:

a.    Christine Webster clarified that the 6 employees who had resigned, decided to leave before the council prosecuted them. They would not have been offered to resign but taken through the process. They volunteered to go before any disciplinary action was taken.

b.    Councillor Savva confirmed the good record of recoveries throughout the year by the team but this was just the tip of the ice berg, in terms of fraud detection. James Rolfe (Executive Director – Finance, Resources & Customer Services) further added that it may be helpful for a future committee meeting if, either, colleagues from PwC or from BDO (external audit) provided the committee an update on what the position was on organisational fraud generally.

ACTION: PwC/BDO – Metin Halil – future meeting.

The issue was not where the fraud is going on in the Council but how good we are at identifying it. It has been reported by KPMG that Local Government as a whole has a 3% level of fraud.

c.    Councillor Simon asked about lost benefit fraud staff from the single fraud service. How many staff now left in the single fraud service and if the service was working okay. Christine Webster clarified that the remaining staff included 1 counter fraud manager and 6 investigators.

d.    The council could access proceeds of crime, but quite often people have spent the money so less proceeds to recover.

 

AGREED that Members note the outcomes from the work of the Counter Fraud Service 2016/17.

45.

AUDIT & RISK MANAGEMENT COMMITTEE ANNUAL REPORT 2016/17 - 20:30 - 20:40 pdf icon PDF 198 KB

To receive and agree the Audit & Risk Management Committee Annual Report for 2016/17.

 

Minutes:

RECEIVED the Audit & Risk Management Committee Annual Report 2016/17.

 

NOTED

 

1.    The Audit & Risk Management Committee Annual Report 2016/17, is a summary of work the Audit Committee had achieved and oversaw the work of Internal Audit 2016/17.

2.    The summary of the work the committee had received and progressed included:

a.    The work of internal audit, counter fraud and external audit.

b.    The Annual Governance Statement was received by the committee.

c.    Reports from Treasury Management and risk management.

d.    Relevant changes of policy.

e.    Regular reports on the use of RIPA.

f.     Information Governance reports and committee member training.

3.    The summary of work is all detailed within the report on pages 21-34.

 

AGREED that the Annual Report be approved for referral by the Chair onto Council at its meeting on the 19 July 2017.

 

46.

RIPA QUARTERLY REPORT - 20:40 - 20:45 pdf icon PDF 146 KB

To receive a report from the Executive Director of Finance, Resources & Customer Services providing a verbal update on the use of RIPA to ensure that it is being used in accordance with the law.

 

(Report No.37)

 

 

 

Additional documents:

Minutes:

RECEIVED a report from the Director of Finance, Resources and Customer Services requiring the Audit Committee to receive an internal quarterly report  from the Monitoring Officer on the use of RIPA within the Council and to note that there have been no applications since the last report. Members to also review and vote on the new version of the Council’s Policy and Procedure Document.

 

NOTED

 

1.    This report reminds Members that they are to consider and monitor any use of RIPA and to note that since the last report there had been no applications again for direct surveillance.

2.    There was an inspection of Office of Surveillance Commissioners planned for the 27 March 2017, that has been postponed and has now been planned for a new date for 21 July 2017. This would be reported back to committee later in the year.

3.    The main recommendation in the report is asking members to approve and refer to Council the new version of the Council’s Policy  and Procedure document which removes the requirement for the Audit & Risk Management Committee to receive quarterly reports if RIPA powers are not used within the preceding quarter.

4.    Members were referred to the track changed version of the document which had also been e-mailed to members and tabled. Most of the changes were cosmetic and or formatting changes:

a.    3.17 (page 205) – clarifies the use of internet and provides more detail about when something is considered as open source. So even if something seems to be private it might be considered open source and the council could use it without a RIPA authorisation.

b.    3.22 (page 206) – clarifies who the senior responsible officer is, who the Assistant Director of Legal & Governance is and in their absence who the Head of Legal is.

c.    3.23 (page 206) - clarifies that if there are no reports there is no need to report quarterly if there is  no use of RIPA.

 

AGREED to approve the new version of the Council’s Policy and Procedure Document which removes the requirement for the Audit and Risk management Committee to receive quarterly reports if RIPA powers are not used within the preceding quarter.

 

47.

BDO - PROGRESS REPORT - 20:45 - 20:55 pdf icon PDF 91 KB

To receive from BDO (external auditors) a progress report on the external audit.

 

 

 

Minutes:

RECEIVED from BDO a progress report on the External Audit for the year ending 23 June 2017.

 

NOTED

 

1.    The Audit Progress report was introduced by David Eagles (BDO).

2.    The report provided an outline of progress, to the Committee, against BDO’s proposed work for 2016/17.

3.    In terms of the audit, the only key issues BDO were on site for at present for their final accounts audit was regarding the audit opinion review and the Housing Benefit subsidy claim.

4.    There were no other significant issues, apart from appending (to the report) a risk update letter to the financial statements just to say that BDO had potential risks to the pension fund, as detailed at pages 238-239 of the report.

5.    The only other issues concerned ongoing queries relating to the preliminary review of the draft accounts. BDO were awaiting responses to those queries and if something arises from those responses these would be reported at the late September 2017 meeting.

6.    The following issues raised in response to the report:

a.    Councillor Dogan asked whether there would be further assurance regarding the pension fund liability if the council used another provider. David eagles clarified that the issue here was the way BDO are looking at the various different factors used by the actuary. BDO use some work supplied centrally by the National Audit Office which provides assurances (in a report) to all different audit firms. There had been some queries raised in that report. BDO were also trying to look at the council figures specific to this particular pension fund and to assess the estimates provided by the actuary.

b.    Councillor Simon asked if it was the Audit Commission telling BDO to look at this issue, working alongside other local authority auditors or was this a BDO concern. David eagles clarified that it was partly coming from the Financial Reporting Council and that the previous external auditors (Grant Thornton would have done exactly the same.

 

AGREED to note the progress report on the external audit to 23 June 2017.

 

48.

BDO - PENSION FUND PLANNING REPORT - 20:55 - 21:05 pdf icon PDF 119 KB

To receive from BDO (external auditors) the Pension Fund Planning Report.

 

 

 

 

Minutes:

RECEIVED from BDO a planning report on the London Borough of Enfield Pension Fund for the year ending 31 March 2017.

 

NOTED

 

1.    The Pension Fund Report detailed at pages 241 – 259, highlights the key issues relevant to the audit of the financial statements of the Pension Fund for the year ending 31 March 2017.

2.    The two significant risks detailed on page 249 of the report are standard risks:

a.    Management Override – This is a management responsibility which controls fraud related risks.

b.    Revenue recognition ( contributions) – This is not a significant risk and relates to pension contribution areas of the Pension Fund.

          These were not heightened risks to the pension fund.

3.    The last area of significant risk is detailed at page 250 of the report:

a.    Fair Value of Investments (Infrastructure and Private Equity)

b.    Fair value of Investments (Other)

           These were the only significant risks BDO had found.

4.    The fees summary as detailed on page 256 of the report as per the scale fee with no extra fees expected to be levied.

 

5.     The Chair thanked BDO for their report.

 

AGREED to note the report on the London Borough of Enfield Pension Fund for the year ending 31 March 2017.

 

49.

MINUTES pdf icon PDF 234 KB

Audit & Risk Management Committee

 

a.         To receive and agree the minutes of the Audit Committee meeting held on Tuesday 7 March 2017, as a correct record.

 

b.         To note the update on actions identified at the last meeting.

 

Additional documents:

Minutes:

AGREED that the minutes of the Audit Committee meeting dated 7 March 2017 be approved and signed as a correct record.

 

50.

AUDIT & RISK MANAGEMENT COMMITTEE WORK PROGRAMME 2017/18 pdf icon PDF 176 KB

The Committee is asked to agree the Work Programme put forward for the 2017/18 municipal year along with the timetabling of each issue on the Work Programme.

 

Minutes:

RECEIVED an outline work programme for the Committee covering the 2017/18 Municipal Year Committee.

 

AGREED to approve the outline work programme for 2017/18.

 

51.

DATES OF FUTURE MEETINGS

To note the dates agreed for future meetings of the Audit Committee:

 

Thursday 7 September 2017

Thursday 28 September 2017

Wednesday 1 November 2017

Thursday 11 January 2018

Wednesday 7 March 2018

 

 

(All meetings to commence at 7.00pm unless otherwise agreed.)

 

Minutes:

NOTED the dates of future meetings:

 

Thursday 7 September 2017

Thursday 28 September 2017

Wednesday 1 November 2017

Thursday 11 January 2018

Wednesday 7 March 2018

 

 

(All meetings to commence at 7.00pm unless otherwise agreed.)

 

52.

COUNTER FRAUD SERVICE 2016/17

To receive a report from the Executive Director of Finance, Resources & Customer Services.

This report should be read in conjunction with Report No.31.

 

(This document contains exempt information as defined in Paragraph 2 (information which is likely to reveal the identity of an individual) of Schedule 12A to the Local Government Act 1972, as amended)

 

(Report No.36)

Minutes:

EXCLUSION OF THE PRESS AND PUBLIC

 

 

RESOLVED, in accordance with Section 100(A) of the Local Government Act 1972 to exclude the press and public from the meeting for the items listed on part 2 of the agenda on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 2 (information which is likely to reveal the identity of an individual) of of Schedule 12A to the Local Government Act 1972, as amended)

 

20. Counter Fraud Service 2016/17

 

1.  Christine Webster (Head of internal Audit & Risk Management) responded to questions raised about the Council’s Whistleblowing cases (1 April 2016-31 March 2017).