Agenda and minutes

Venue: Conference Room, Civic Centre, Silver Street, Enfield, EN1 3XA. View directions

Contact: Metin Halil 

Items
No. Item

152.

WELCOME AND APOLOGIES FOR ABSENCE

Minutes:

Councillor Maguire (Chair) welcomed everyone to the meeting.

 

Apologies for absence were received from Councillors Dogan, Milne and Simon.

Apologies for absence were also received from Chaitali Roy (Independent Member), Stephen Fitzgerald (Interim Assistant Director – Corporate Finance), and Christine Webster (Head – Internal Audit & Risk Management).

 

A private meeting took place between the Auditors (BDO) and Members before the start of the meeting (15 minutes).

153.

DECLARATION OF INTERESTS

Members of the Committee are invited to identify any disclosable pecuniary, other pecuniary or non - pecuniary interests relevant to items on the agenda.

Minutes:

There were no declarations of interest.

154.

DRAFT STATEMENT OF ACCOUNTS 2016/17 pdf icon PDF 1 MB

To review and consider the draft Statement of Accounts 2016/17 in advance of the final (audit) statement being submitted for consideration and approval at the next meeting on 28 September 2017.

 

A copy of the Draft Statement of Accounts is attached.  Members are asked to focus their consideration around i) the Explanatory Foreword, ii) Core Financial Statements iii) Notes to the Core Financial Statements iv) Housing Revenue Account v) Group Accounts. Where possible, Members are asked to provide advanced notice of any queries or comments they may have on the Draft accounts to ensure a response can be provided at the meeting.

 

These should be forwarded to Jayne Fitzgerald (Head of Corporate Finance) at Jayne.fitzgerald@enfield.gov.uk

 

 

Additional documents:

Minutes:

RECEIVED the draft 2016/17 Statement of Accounts in advance of the final statement being submitted for consideration and approval at the next Audit and Risk Management Committee meeting on 28 September 2017.

 

NOTED

 

1.    Councillors’ questions had been received regarding the draft statement of accounts 2016/17, since the last meeting (5 July 2017), with the finance team providing responses for these. The questions and responses have been attached to these minutes for reference purposes.

 

2.    It was noted that the annual accounts were a complete record covering everything Enfield Council had done in the last year, and councillors had the opportunity to scrutinise them for accuracy and value for money.

 

3.    Finance officers went through each question and response. Further queries and comments arising were discussed, including:

 

a.    In respect of Question 1, the dates related to different elements in the calculations. In response to Councillor Savva’s further queries regarding unsupported borrowing, officers agreed to provide a follow-up note.

ACTION:  Jayne Fitzgerald / Roy Baker

b.    In respect of Question 2, the safeguards built into the contracts were confirmed. It was also confirmed that any penalty clauses applied were recorded.

c.    In respect of Question 3, it was advised that there was a choice of the way to apply accounting policies in certain areas, and if appropriate these may be amended.

d.    In respect of Question 4, it was confirmed that the correct figure was £18.1m, and that the annual increase was therefore very small.

e.    Question 5 referred to events after the reporting period. An update had been provided by Housing officers. Potential extra government funding to cover remedial works post Grenfell Tower had not been confirmed. Works programmed in Enfield were already scheduled before the Grenfell fire occurred. There had been detailed fire and risk assessments, and all appropriate actions had been put in place on a case by case basis, and all fire assessments were up to date. There had been re-prioritisation in the overall HRA business plan.

f.     In respect of Question 7, it was confirmed that the bulk of LB Enfield’s borrowing was from the Public Works Loan Board (PWLB). It was advised that LEEF referred to London Energy Efficiency Fund.

g.    In respect of Question 8, it was confirmed that LB Enfield was very proactive in collection of council tax and other debt arrears. In-year collections rates were average, but the actual collection rate was good. Details were provided of the intensive and cost-effective processes gone through before debt was written off.

h.    In respect of Questions 9 and 10, it was confirmed that the fluctuations could vary significantly from year to year.

i.      In respect of Question 11, it was confirmed that the discrepancy was as a result of a rounding difference. The figures would be matched in the published statement of accounts.

 

4.    In response to the Chair’s request for any additional questions or comments, the following were discussed:

 

a.    In response to Councillor Hayward’s queries relating to section 2 of the  ...  view the full minutes text for item 154.

155.

MINUTES pdf icon PDF 254 KB

Audit & Risk Management Committee

 

a.         To receive and agree the minutes of the Audit Committee meeting held on Wednesday 5 July 2017, as a correct record.

 

b.         To note the update on actions identified at the last meeting.

 

Additional documents:

Minutes:

AGREED that the minutes of the Audit & Risk Management Committee held on the 5 July 2017 be approved and signed as a correct record.

 

NOTED the progress update on actions identified at the last meeting.

156.

AUDIT & RISK MANAGEMENT COMMITTEE WORK PROGRAMME 2017/18 pdf icon PDF 177 KB

The Committee is asked to agree the Work Programme put forward for the 2017/18 municipal year along with the timetabling of each issue on the Work Programme.

 

Minutes:

RECEIVED and noted the Committee’s work programme for 2017/18.

 

AGREED to approve the outline work programme for 2017/18, with the inclusion of updates on Meridian Water. The Chair would also consider the request from Councillor Hayward to review procedures relating to factual inaccuracies in reports to Cabinet.

157.

DATES OF FUTURE MEETINGS

To note the dates agreed for future meetings of the Audit Committee:

 

Thursday 29 September 2016 – 7:30pm

Tuesday 1 November 2016

Thursday 12 January 2017

Tuesday 7 March 2017

 

 

(All meetings to commence at 7.00pm unless otherwise agreed.)

 

Minutes:

NOTED the dates of future meetings were incorrectly listed on the agenda but should read:

 

Thursday 28 September 2017 – 7:30pm

Wednesday 1 November 2017

Thursday 11 January 2018 – 7:30pm

Wednesday 7 March 2018

 

(All meetings to commence at 7.00pm unless otherwise agreed.)