Venue: Room 2, Civic Centre, Silver Street, Enfield, EN1 3XA. View directions
Contact: Stacey Gilmour Email: firstname.lastname@example.org 020 8379 4187
WELCOME AND APOLOGIES FOR ABSENCE
The Chair welcomed everyone to the meeting.
Apologies for absence had been received from Councillors Ian Barnes, Elaine Hayward, Edward Smith and Claire Stewart.
NOTED, that Councillor Lee David-Sanders was attending as a substitute Member for Councillor Elaine Hayward.
DECLARATIONS OF INTEREST
There were no declarations of interest.
To receive the report of the Chief Executive as (Acting) Returning Officer, and seeking the Panel to approve the (Acting) Returning Officer’s final recommendations for the polling places scheme for 2019/20.
RECEIVED a report from the Chief Executive as (Acting) Returning Officer (No.65) seeking approval from the Panel on the final recommendations for the polling place scheme for 2019/20.
1. That, as detailed in the report, the (Acting) Returning Officer had recommended 7 changes to the current polling place scheme. The number of schools used had been reduced from 28 to 25 and the number of temporary buildings from 10 to 7. The final recommendations were set out in section 7 of the report and summarised below:
· Chase – Brigadier Hall to be used in place of St. Michael’s CE Primary School
· Jubilee – Tramway Christian Fellowship Centre to be used in place of Nightingale School
· Enfield Highway – Enfield Highway Community Centre to be used in place of 1st Enfield Scout Hut
· Grange – Portacabin to be used in the car park of the Formont Centre instead of using the Centre itself
· Southgate Green – Christ Church Southgate to be used in place of Walker Primary School
· Ponders End – The Qube to be used in place of Ponders End Library
· Edmonton Green – the use of an alternative hall at the Unity Hub at Craig Park for the reasons detailed in the report.
2. The approval of the Panel was sought of the final proposed polling place scheme for use at any unscheduled elections from July 2019 onwards and in May 2020.
3. That a further detailed review would be undertaken once the Local Government Boundary Commission had published their final recommendations on 1 October 2019.
4. In consideration of the report, Councillor Caliskan (Chair) invited Members of the Panel to raise any comments or questions in respect of the proposals. A discussion took place which included the following points:
· Southbury Ward – noted the proposal to use John Jackson Library as a polling station. Members asked that consideration be given to using the Wheatsheaf Hall as an alternative polling station. The Hall was a community venue with a car park that could be used to site a portacabin if necessary. The Library was no longer Council run and would require significant movement of Library equipment and furnishings to accommodate a polling station.
· In response to a question raised, clarification was provided to the Panel regarding the use of Scout Huts, as set out in the report.
· Members highlighted the need for clear signage for polling stations in order to avoid confusion and to ensure that voters were clear where the venues were located. Examples were given of previous issues in both Chase and Ponders End.
· It was noted that The Qube had been temporarily re-located in Ponders End; a request was made for appropriate permanent signage to be provided to ensure that residents were aware of its location in advance of any election taking place.
· The experience from the last election when Chace Community School had not been available. It was noted that the marquee located in Aldersbrook Park would not be a suitable venue for ... view the full minutes text for item 3.
To receive the report of the Director of Law and Governance, and seeking the Panel to note the Boundary Commission’s proposals and confirm that the Council will not be providing a response to the consultation.
RECEIVED a report from the Director of Law and Governance (No.66) updating the Panel on the Local Government Boundary Commission for England review of electoral warding arrangements in Enfield.
1. That the Local Government Boundary Commission for England had opened a public consultation on its draft recommendations for new electoral arrangements for Enfield Council for a 10-week period, closing on 5 August 2019.
2. That the draft recommendations proposed that 63 councillors should be elected to Enfield Council in future; that was no change from now. The recommendations also proposed new electoral ward boundaries across the Council. The recommendations outlined how those councillors should represent 11 three-councillor wards and 15 two-councillor wards across the Council.
3. That once the Commission had considered all the responses to the consultation, they would aim to publish final recommendations in October 2019.
4. That the Council had previously agreed that they would not be providing a response to the consultation. Councillor Caliskan (Chair) invited comments and questions on the report.
5. A detailed discussion took place on the proposals which included the following points:
· Town Ward – a positive comment that the proposal placed the whole of Enfield town centre, including the main shopping area in one ward.
· Whitewebbs Ward – a discussion took place, with differing Member views, on the naming of this Ward and whether it would be more appropriate to name the ward Forty Hall. It was felt important for the names to have a clear geographical identification. The density of the population of particular areas of a ward was also highlighted.
· Hoe Lane Ward – Members felt that a more appropriate name for this ward would be Carterhatch Ward.
· Edmonton – it was noted that the only submission received had been from the Enfield North Conservative Association. Councillor Erbil was concerned that the views of the diverse population in the area may not have been taken into account by the Boundary Commission. In discussion, Councillor Erbil was reminded that Constituency Labour Parties along with Communities had the opportunity to provide submissions to the Boundary Commission but did not do so.
· Development and Growth in the Borough – the Boundary Commission had noted the Meridian Water development but assurance was sought that the potential growth in population had been taken into consideration. Members also noted the other potential significant developments in the Borough and highlighted the need for their consideration as well. It was noted that the Meridian Water development was progressing and the growth projections were now more certain.
· Bush Hill Park Ward – a discussion took place on the boundary of this Ward and noted that the park and station were not in the same ward. A number of points were discussed in relation to the proposals for Bush Hill Park and Kingsmead Wards, including the boundaries, electoral numbers and appropriate names.
· Upper Edmonton – Councillor Erbil expressed concern at the proposal to move Pasteur Gardens and the area west of the A10 into Southgate. It was felt ... view the full minutes text for item 4.
To agree the minutes of the meeting held on 16 April 2019.
AGREED that the minutes from the meeting held on 16 April 2019 be confirmed as a correct record.