Agenda and draft minutes

Remuneration Committee
Thursday, 18th July, 2019 6.30 pm

Venue: Conference Room, Civic Centre, Silver Street, Enfield, EN1 3XA. View directions

Contact: Andy Ellis 

Items
No. Item

140.

ELECTION OF CHAIR

Minutes:

Councillor Yusuf was elected as Chair and Councillor Laban elected as Vice-Chair.

141.

WELCOME AND APOLOGIES

Minutes:

Councillor Yusuf welcomed everyone to the meeting.

142.

DECLARATIONS OF INTEREST

Minutes:

Councillor Laban referred to item 4 on the agenda, she declared a non-prejudicial interest as she had served on the panel for the Director of Education Services post.

143.

REVIEW OF SENIOR RECRUITMENT pdf icon PDF 766 KB

To receive a report from the Head of Human Resources and Organisational Development as requested at the last meeting of the committee.

 

 

Minutes:

RECEIVED a briefing paper from Julie Mimnagh on the Review of Senior Recruitment as requested at the last meeting.

 

NOTED that:

1.    Since April 2017 the Council has advertised nine posts at Director and Executive Director level, of these seven had resulted in successful appointments. There have also been two panels held recently.

2.    There were 25 posts at Assistant Director to Chief Executive level and 8 of those posts were held by interim agency workers or co-sourced, at the beginning of 2017.  There are now 18 posts at AD level and above, and all posts are occupied by directly employed officers.  This has achieved savings of 38% since 2017.

3.    There have been two unsuccessful campaigns since 2017 for the Executive Director Resources post and the Director of Education Services. A smaller number of applications were received compared to previous recruitment campaigns. 

4.    The Chief Executive met with candidates for the Executive Director Resources post and it was decided to advertise internally on an acting basis which has been successfully filled.  The Director of Education post has now been filled.

5.    Equality data was collected at each stage of the recruitment process – The Council introduced ‘name-blind’ recruitment from 2017.  Overall, 60% of applications were from male candidates, 28% from female candidates and 12% of candidates preferred not to give their gender. Of these 72% of applications were from a ‘white background’. As numbers are not reflective of Enfield’s population, the aim is to attract more candidates in future. Over the last two years efforts have been made to train/ encourage people within the council to apply for higher positions.  

 

Councillor Yusuf said he thought there seems to be a good gender and equalities mix of officers within the council although this is not apparent for more senior positions.

 

Councillor Laban spoke of the need for equality regardless of gender, it is important to get the right candidates and appoint the right person for the job. 

 

The following issues were raised:

·         To consider using a different company from GatenbySanderson for recruitment campaigns. Julie Mimnagh stated that we do not have an on-going contract with them, each campaign is costed and procured.

·         There are no plans to appoint more people above directorship position.  There are now fewer high positions since 2017 with savings of £1.2m.  Staff numbers have gone down.

 

144.

UPDATE ON HEAD OF SERVICE 3 POSTS

To receive a report from the Head of Human Resources and Organisational Development.

 

Report ‘To follow’

Minutes:

RECEIVED an update on Head of Service 3 Posts.

 

NOTED

1.    In January 2019 it was agreed to table a regular report to each Remuneration Committee showing all posts graded at HOS3

2.    The full list of current HOS3 posts were shown in the Appendix to the report.  Posts that are new or re-evaluated since the previous meeting were highlighted in blue

3.    The new posts or re-evaluation of existing posts to this grade go through a robust approval process and it was noted that the posts have a broader remit.

4.    The number of agency workers are falling and shall fall further by  Autumn.

 

The following issues were raised:

·         Councillor Laban raised concerns about problems in Planning team.  It was thought that there had previously been difficulties in recruiting positions in the team, although they are now fully resourced. It was thought improvements would soon be seen in the team.

·         Confirmation that some posts are met from capital resources - for example from the HRA.

145.

MINUTES FROM THE PREVIOUS MEETING pdf icon PDF 78 KB

To agree the minutes from the meeting of the Remuneration Committee on 21January 2019

Minutes:

The minutes of the last meeting of the Remuneration Committee on 21 January 2019 were AGREED

 

Matters Arising -

·         It was noted that there had been significant recruitment recently, with a number of social workers appointed.

·         Councillor Laban questioned whether negative newspaper headlines relating to Enfield had had an adverse effect on recruitment.  It was not thought this had happened and that our retention rates were good.

·         A report would be prepared for the next meeting giving details of where increases in staff are being made and where they are located. Action : Julie Mimnagh

 

146.

DATES OF FUTURE MEETINGS

The Remuneration Committee will meet on the following dates :

 

Tuesday 29 October 2019 – Room 1

Tuesday 14 January 2020 – Room 2

Tuesday 30 April 2020 – Conference Room

Minutes:

Tuesday 29 October 2019 – Room 1

Tuesday 14 January 2020 – Room 2

Tuesday 30 April 2020 – Conference Room