Agenda and draft minutes

Remuneration Committee
Monday, 21st January, 2019 5.30 pm

Venue: Room 6, Civic Centre, Silver Street, Enfield, EN1 3XA. View directions

Contact: Tariq Soomauroo 

Items
No. Item

921.

WELCOME & APOLOGIES

Minutes:

The Chair welcomed everyone to the meeting.

922.

DECLARATIONS OF INTEREST

Members of the Council are invited to identify any disclosable pecuniary,

other pecuniary or non-pecuniary interests relevant to items on the agenda.

Minutes:

From Senior Officers present – subject to the items being discussed.

923.

MINUTES OF THE LAST MEETING pdf icon PDF 98 KB

Minutes:

The minutes of the meeting dated 23 July 2018 were AGREED.

924.

REPORTING PROCESS FOR THE CREATION OF HEAD OF SERVICE 3 POSTS

Julie Mimnagh (Head of HR & OD) to present Item.

 

                                                                                                                  TO FOLLOW

Minutes:

RECEIVED a briefing paper on the position relation to the creation or re-grading of posts to Head of Service 3 grade.

 

NOTED that:

 

1.    The new HOS3 grades were introduced at the same time as the new Director grades and there will be a robust creation process, requiring final sign-off by the relevant Executive Director.

2.    The list provided was the current, complete list. As more HOS posts are deleted there will be potential to create additional HOS3 posts with a wider remit. It is more likely that a HOS3 post will be created following the deletion of 2 HOS posts. The reason for bringing this report before the Remuneration Committee was to provide transparency in developing this new level of management.

3.    It was noted that recruitment in North London is generally difficult, with potential employees choosing to work for Central London Boroughs where the salary package is often more attractive. An example was given of an Assistant Director of Housing Post that attracted approximately £30,000 more in Hackney than Enfield.

4.    It was confirmed that as a long-term measure, full-time employees would be preferred as opposed to interim appointments.

5.    Most of the Assistant Director posts will be deleted in March, with the remaining post being deleted in November. A normal restructure process will be undertaken with notice worked as appropriate. 

 

AGREED to provide a regular report to the Remuneration Committee, with updates on the creation of HOS3 posts.

925.

LONDON COUNCIL COMPARATIVE PAY RATES pdf icon PDF 188 KB

Julie Mimnagh (Head of HR & OD) to present item.

 

                                                                                                                  TO FOLLOW

Minutes:

RECEIVED a schedule a London Councils Comparative Pay Rates for 2107/18

 

NOTED that:

1.    Overall, Enfield were in line the London median but below the upper quartile.

2.    It would be appropriate to review the pay rates on a regular basis to consider whether they have any negative effect on our recruitment to senior posts. The recent recruitment process for both the Executive Director of Resources and the Director of Education posts have not resulted in appointments and it was considered that the pay rates could have a bearing on this.

3.    It would be difficult to replicate the figures on a quarterly basis as they are produced annually by London Councils, however, the figures for 2018/19 will be presented to the Committee when they are available.     

4.    A briefing paper could be prepared to detail individual recruitment processes, including the talent pool available and the effectiveness of our recruitment process.

5.    We support current staff through talent management, for example, supporting them to undertake training.

6.    Enfield now offer market factor supplements to support recruitment to areas noted as being difficult to recruit to, including Town Planners and Social Workers. 

 

AGREED to provide the Committee with a briefing paper on the recruitment process for recent Executive Director and Director level posts at the next meeting of the Committee, in April.

 

926.

EXECUTIVE DIRECTORS, DIRECTORS AND ASSISTANT DIRECTORS - PAR OBJECTIVES ACHIEVED 2017/18 pdf icon PDF 192 KB

Julie Mimnagh (Head of HR & OD) to present item.

 

                                                                                                                  TO FOLLOW

Minutes:

RECEIVED a report on the Executive Director, Director and Assistant Directors - PAR Objectives Achieved 2017/18.

 

NOTED that:

1.    This is the last year for PAR objectives and the data in the schedule was reviewed.    

2.    There are 2 specific reasons why the PAR scheme is being withdrawn. The objectives were judged upon targets set at the beginning of each performance year however, with time, it was questioned whether this system was still appropriate for the Authority? In addition, the scheme is very time consuming to administer.  

3.    Appraisals should reflect a learning process rather than a payment process.

4.    By linking the appraisal process to pay, people were afraid of making a mistake which doesn’t reflect the open and trusting culture the Authority is cultivating.   

5.    The recent staff survey has highlighted that some work must be undertaken with the grades around PO1/MM1, perceptions that poor performance is not managed properly, staff are not thanked by managers and Directors need to be more visible (so shadowing will be promoted.) In addition, there is work needed in relation to workers not based at the Civic Centre to ensure they feel valued and part of the new culture.  

 

AGREED to note the report.

 

927.

REVIEW AND ADOPTION OF A STATUTORY PAY POLICY STATEMENT pdf icon PDF 307 KB

Julie Mimnagh (Head of HR & OD) to present Item.

 

                                                                                                                  TO FOLLOW

 

Minutes:

RECEIVED a report on the Review and Adoption of a Statutory Pay Policy Statement.

 

NOTED that:

1.    All councils are required to adopt a Pay Policy Statement each financial year. The report to the Committee proposed several amendments to the Council’s policy agreed last year, for adoption in 2019/20.

2.    A copy of the Policy Statement had been high-lighted with the amendments and Members were taken through each one.

3.    Members were advised that the Policy Statement would need to go to Full Council in February.

 

AGREED to note the report and agree the recommendations.

 

928.

DATE OF NEXT MEETING

Thursday 4th April 2019

Minutes:

Thursday 4th April 2019