Agenda item - STRATEGIC PROPERTY - CORPORATE PROPERTY INVESTMENT PROGRAMME

Agenda item

STRATEGIC PROPERTY - CORPORATE PROPERTY INVESTMENT PROGRAMME

A report from the Executive Director – Place is attached. (Report No.137, agenda part two also refers) (Key decision – reference number 4792)

(Report No.133)

(7.50 – 8.00 pm)

Minutes:

Councillor Ahmet Oykener (Cabinet Member for Property and Assets) introduced the report of the Executive Director – Place (No.133) setting out proposals for early projects to address urgent needs.

 

NOTED

 

1.            That Report No.137 also referred, as detailed in Minute No.14 below.

 

2.            That a new Strategic Property Framework including a Strategic Asset Management Plan was currently being formulated with a view to presenting it to a future Cabinet meeting, as set out in the report.

 

3.            That this report addressed some immediate property issues: the relocation of the Integrated Learning Disabilities Service from St. Andrew’s Court to Enfield Highway Carnegie Building; and, the refurbishment of John Wilkes House.

 

4.            Members noted the background to the proposals as set out in the report including the consultation that had taken place on the future use of the Enfield Highway Library, as detailed in Appendix 1 of the report. The use of the building for health and wellbeing facilities was the most popular option. The proposals would support the aspiration for a health-related service at this building whilst also ensuring that the property was retained by the Council.

 

Alternative Options Considered: NOTED, the alternative options which had been considered with regard to St. Andrews Court and John Wilkes House as set out in section 4 of the report.

 

DECISION: The Cabinet agreed

 

1.            To establish a capital “Corporate Property Investment Programme” (CPIP) and gave approval for that to be incorporated into the Medium Term Financial Plan (MTFP) for 2019/20 onwards.

 

2.            To note that this was a first step towards the emerging Strategic Property Framework that included the Strategic Asset Management Plan (SAMP) and that ongoing action was required to ensure Council services were not disrupted. In future, an annual CPIP update report would be submitted to Cabinet.

 

3.            To the relocation of the Integrated Learning Disabilities Services (ILDS) from St. Andrew’s Court, River Front, Enfield into a refurbished Enfield Highway Carniege Building, 258 Hertford Road, Enfield, EN3 5BN.

 

4.            To the additional capital funding required from Council resources for the 2019/20 “Corporate Property Investment Programme” (CPIP) which would be taken forward for Council approval as part of the MTFP budget setting process. This included the initial projects to relocate the ILDS, refurbishment of John Wilkes House plus additional pre-construction services for other future (CPIP) schemes. (Report No.137, also referred, as detailed in Minute No.14 below).

 

5.            To support delegated authority to the Executive Director – Place in consultation with the Director of Finance:

 

5.1         Approval for the 2019/20 CPIP within the capital block budget allocation, including programme arrangements and operational resourcing including feasibility studies, planning pre-applications, submission of planning applications, cost estimates, budgets and spend for projects in advance of updates to the Capital programme.

5.2         Approval of the final proposals for relocation of the ILDS and integration of other health related facilities where appropriate into Enfield Highway Carnegie Building and improvements to John Wilkes House or other schemes identified in 2019/20.

5.3         Conducting suitable procurement exercises and awarding contracts to successful consultants/contractors for any capital services/works required for the CPIP projects.

5.4         The appropriate procurement routes for technical services and construction works for individual schemes.

5.5         Approval of alternative schemes within the CPIP programme if schemes cannot be progressed subject to the available resources within the capital block budget allocation.

 

Reason: The detailed reasons for the recommendations were set out in section 5 of the report. The Council had a statutory duty to provide the services affected by these property projects.

(Key decision – reference number 4792)

Supporting documents: