Minutes:
Further to the minutes of the last meeting it was confirmed that the deadline was missed for 23/24 MOPAC grant funding. MOPAC had attended the SNB meeting in November and as indicated in these minutes all those present at the SNB assumed that MOPAC were talking about 23/24 funding. However, MOPAC later confirmed that they were in fact discussing 24/25 funding and the deadline had passed for 23/24 funding.
The Chair advised that there had been numerous meetings about 24/25 funding, and that there is a lot of administration surrounding these grants. A productive meeting was held on the 30 Jan and there was a MOPAC workshop attended by several SNB members (current Chair and Vice Chairs) on the 27th February. MOPAC is running a training course for administering the process. The new Chair may wish to attend.
In the past at the AGM the SNB has set the broad priorities for where the Board thinks the money should go, these have to align with the Mayors priorities and they should align with the boroughs priorities. In the past these priorities have always been Serious Youth Violence and Violence against women and girls.
Discussions were held around timescales and moving forward as no MOPAC packs had been received. The Chair advised that the information from MOPAC was only received a couple of days not the date mentioned in the training session and the training courses had not started at the time of this meeting.
The pack has come out but the training course had not as of the meeting date. A request was made to email the pack to every CAPE Chair. It was suggested to the current executive members of the SNB that the pack is promoted to all current CAPE Chairs and to those that have had grants in the past and that EVA be asked to send out on their mailing lists for voluntary organisations.
MOPAC have also said that to be transparent the grant applications need to go to a full SNB meeting. The suggestion is that a subcommittee is appointed to look at applications, with these members of this subcommittee attending the MOPAC training workshop. The Chair then read out MOPAC email response to concerns over timings which advised the following:
“If you will struggle to hold a meeting where everyone can sign off the bid due to the timing then happy to move the deadline for you, when will your next SNB meeting fall?
Alternatively, we have discussed with other groups that they can delegate to certain members e.g., a sort of bids committee, on the provision that the delegation of that work, along with membership of the bids committee/subgroup goes to the official Board to be agreed by the wider SNB and minuted annually. Also, its good practise to declare any conflicts of interests too.
Hope this sounds like a sensible balance to ensure transparency for the whole Board whilst not putting in place further barriers.”
The Chair interprets this response that as long as the full SNB approves a subcommittee, a subcommittee can then do that process.
Agreed
It was agreed that the MOPAC pack (which includes timings) will be sent out to CAPE Chairs and they were requested to submit bids or go out and find them within a few weeks (2 weeks) get them into the committee then the whole of the SNB can agree and put forward very quickly so bids are put in and Enfield do not miss out. Timelines for MOPAC are included in the MOPAC pack.