Issue - meetings

RECEIVED the report of the Executive Director Resources, introduced by Michael Sprosson, Head of Procurement Services.

NOTED

1.    The background and approach to the recent restructure of the Council’s Procurement Services was described.

2.    Officers were continuing to monitor developments on the progress of the Procurement Bill through Parliament.

3.    In response to Members’ queries, it was confirmed that improvements in contract management within the Council were already apparent. There was a procurement microsite on the intranet with guidance and training: a link to this would be sent to Members for information (Procurement - Home (sharepoint.com)). The Panel would also be provided with a further update on contract management improvements in future as required as part of the future work programme.

ACTION:  Michael Sprosson

4.    In response to Members’ further queries in respect of the restructured procurement function, it was advised that the category management model allowed a more strategic view and opportunities for collaboration and efficiencies. Michael Sprosson had conducted a skills audit and found that levels of officer expertise were satisfactory. There was continuing professional development to maintain skills, and monitoring by managers.

5.    Officers confirmed the processes for local businesses wishing to bid to supply the council.

6.    Members asked about the weighting given to social value when awarding contracts. Officers confirmed the thresholds of applicable contracts, and current weightings. Quality and price were foremost considerations in evaluation, and criteria were set out before going to tender.

7.    Officers confirmed that they were prepared for the forthcoming national legislation changes. A joint London-wide response had been sent during the Green Paper consultation stage on the Procurement Bill.

8.    Officers would be happy to arrange a presentation / training session for Members when the Procurement Bill was approaching royal assent.

ACTION:  Michael Sprosson