Agenda and minutes

Audit and Risk Management Committee
Wednesday, 20th June, 2018 7.00 pm

Venue: Conference Room, Civic Centre, Silver Street, Enfield, EN1 3XA. View directions

Contact: Metin Halil Email: metin.halil@enfield.gov.uk 020 8379 4091 

Items
No. Item

593.

WELCOME AND APOLOGIES FOR ABSENCE

Minutes:

Councillor Bedekova (Chair) welcomed everyone to the meeting.

 

Apologies for absence were received from Councillor’s Daniels and Needs.

Apologies for absence were also received from Peter Nwosu (Independent Member)

 

There was a new members’ induction/training event before the start of the scheduled Committee meeting. (18:30 – 19:00). Presentations were given from Finance, Internal Audit and External Audit.

 

The presentation slides will be circulated to Members.

(ACTION: Metin Halil (Committee Administrator)

 

594.

DECLARATION OF INTEREST

Members of the Audit & Risk Management Committee are invited to identify any dis-closable pecuniary, other pecuniary or non – pecuniary interests relevant to items on the agenda.

Minutes:

There were no declarations of interest.

595.

APPOINTMENT OF COMMITTEE VICE-CHAIR - 19:00 - 19:05

To elect a Vice Chair of the Committee for the 2018/19 municipal year

 

Minutes:

AGREED to appoint Councillor George Savva as Vice Chair for the 2018/19 municipal year.

596.

BDO - PROGRESS REPORT - 19:05 - 19:15

To receive from BDO (external auditors) a progress report on the external audit.

 

 

 

Minutes:

RECEIVED from BDO a progress report on the External Audit for the year ending 23 June 2017.

 

NOTED

 

1.    The BDO progress report was heard as a verbal update, in light of the report not reaching the committee administrator.

2.    The Progress report was introduced by Andrew Barnes (BDO) as a verbal update. With the number of Audit Committee meetings scheduled over the next 2 weeks, there was confusion over the date of this item. BDO wanted to bring a tabular report which explained the different elements of their audit and how well they were doing against them. The committee would then have assurance that BDO are progressing against the audit as you would expect it to be.

BDO would bring the progress report to the next meeting on Thursday 5 July 2018.

ACTION: Andrew Barnes (BDO).

3.    The deadlines for the submission of the audited accounts had moved forward this year and is now 31 July 2018. Up until now, it was 30 September 2018. This was a big change to BDO and finance officers.

4.    In terms of meeting the earlier requirement, BDO had scheduled a plan of activities they would be undertaking on a day by day basis between now and the end of July 2018. The plan would cover all activities that BDO will need to complete in line with reporting to the committee at the 26 July 2018 meeting.

At present the plan was on track and BDO would continue to monitor this, with finance officers, as a weekly process and will be reported back to members at the 5 July 2018 meeting. In terms of where BDO are at and their final report to members, this will be heard at the 26 July 2018 committee meeting through their audit findings work.

5.    The following issues raised in response to the report:

a.    Councillor Savva’s comments that this is a challenging comparison from last year, where the accounts were not delivered on time and this year’s committee on the 26 July 2018 was very late to sign off the accounts. If there are problems no one would be able to help. It was advise that presently BDO  are meeting the finance team on a weekly basis, the audits are in progress and BDO had a meeting with James Rolfe (Executive Director Resources) this morning to report where they were with the audit. BDO have regular dialogue and a document has been produced which highlights the items BDO have requested and when they expect to receive them. The Finance team update this with the information they provide. BDO would be making their best endeavours to deliver the audit of the accounts.

b.    Councillor Laban enquired which departments were lacking in getting information to BDO. It was advised that information comes from across the Council. BDO audits on a sample basis and look at financial transactions throughout the year and obtain the underlying documentation to support the transaction being recorded. The Finance team had made their best  ...  view the full minutes text for item 596.

597.

BDO - LBE FEE LETTER 2018/19 & PENSION FUND FEE LETTER 2018/19 - 19:15 - 19:25 pdf icon PDF 196 KB

To receive from BDO (external auditors) the LBE Fee Letter 2018/19 and the Pension Fund Fee Letter 2018/19.

 

 

 

 

Additional documents:

Minutes:

RECEIVED from BDO (external auditors) the LBE Fee Letter 2018/19 and the Pension Fund Fee Letter 2018/19.

 

NOTED

 

1.    London Borough of Enfield Fee Letter 2018/19 – The National Audit Office require BDO to provide the Council a formal letter to explain the fee position that has been agreed by the PSAA (Public Sector Audit Appointments).

2.    The report sets out those laws and requirements that govern the work BDO does. The LBE fee charges are detailed at page 3 of the agenda pack. The new contract that came into place in respect of the PSAA procurement, that occurred about 12 months ago, has set the fee that the council will be charged. The fee has been reduced by 25% from £171K in 2017/18 to £132K for 2018/19.

3.    The Pension Fund Fee Letter 2018/19 – BDO had also been appointed as the pension fund auditor. The same document has been used for the pension fund which has the same core message in respect of the fees charged which is detailed on page 8 of the agenda in respect of the pension fund. The audit fee has been reduced down from £54.5k to £19k.

4.    The following issues and queries raised in response to the report:

a.    Councillor Leaver enquired whether the assurance the Council receives from BDO will be the same in light of the lower fees set by the PSAA. James Rolfe advised that £132k was still a lot of money and that there was still debate within the sector presently about whether the external audit fees’ had been pushed down too much. The fees were now significantly less than they used to be. However, the Council would still need a strong assurance which is necessary for Local Government and may need to pay a little more.

b.    Last year, on average, BDO had spent 3,000 hours on the Council Audit.

c.    Councillor Laban asked if there was an instance in the past whereby additional fees were needed to pay the External Auditors. James Rolfe advised that the council did have to pay extra fees in the past but that didn’t relate to the main council audit. It related to some very detailed queries on the accounts which required some extra audit work from the external auditors’ to investigate them. Detailed investigation of challenges to the accounts is extra monies that have been spent on in the past. The amounts spent have typically been £15k, £20k & £25k.

d.    Councillor Leaver asked if the council audit included the council’s subsidiaries or if they were separately audited. James Rolfe advised that company external audits are carried out by separate auditors and the audit certificates are published in the same time scales. The Executive Director Resources has separate meetings with the external auditors for the companies and those auditors attend company board meetings to highlight any issues. As the companies are significantly smaller that the council as a whole, local audit companies have been used enabling a spend, within the  ...  view the full minutes text for item 597.

598.

AUDIT & RISK MANAGEMENT COMMITTEE PROTOCOL REPORT ON THE DRAFT STATEMENT OF ACCOUNTS - 19:25 - 19:40 pdf icon PDF 101 KB

To receive a report from the Director of Law and Governance, providing a Protocol Guidance on Conduct and Objection to the Draft Accounts.

(Report No.06)

(TO FOLLOW)

Minutes:

RECEIVED the report of the Executive Director Resources  (No.6) providing an update of protocol guidance on conduct and objection to the draft Statement of Accounts 2018/19.

 

The Report was introduced by Jeremy Chambers (Director of Law & Governance).

 

NOTED

 

1.    This report outlines the protocol, which will assist the Council in how it deals with any objections/queries in respect of the approved accounts.

2.    The report is self-explanatory and the key is it is there to encourage effective scrutiny and to avoid duplication of work by the external auditor.

3.    Nothing in the protocol is intended to deprive any member, acting as an elector, of their statutory rights to object or raise an enquiry to the accounts.

4.    The protocol is self-explanatory and is standard format of what Councils’ do. So we have clarity for all that are involved with the accounts and how the council deals with objections as they arise.

5.    The following issues raised in response to the report:

a.    Councillor Laban raised concerns about the fact that the only Audit & Risk Management Committee member who was on the previous Audit Committee was Councillor Savva. Councillor Laban was not comfortable in providing initial comments on the draft statement of accounts and for those to go to the 5 July 2018 meeting for ratification, when many of the Audit members have only had an hour’s training. She didn’t feel that members, as a panel, were trained enough to look at £1 billion pounds of public expenditure and then to ask questions on that.

b.    Councillor Savva supported Councillor Laban’s comments. He would like another refresher training event for new members. It was not the fault of officers that some committee members were new and did not have much experience as a panel.

c.    James Rolfe clarified that they are looking to put in place a training programme for Audit & Risk Management Committee about all the things Audit Committee deals with. So by this time next year, people will have more knowledge and as the committee goes through the 4 years of administration, people would gain experience aswell. The fact that the current set of draft accounts falls only 6 weeks after the election and therefore the appointment to Audit & Risk Management Committee was unfortunate.

The Audit & Risk Management Committee reviewing and challenging the statement of accounts was only one form of assurance. There are also external auditors and professional finance staff who have a responsibility to put the accounts together properly in the first place. There are a range of different assurances to ensure that they are giving a true and fair view of what is going on.

d.    Councillor Laban, in response, said that in future if there are new members on the committee, some substantial training needs to be provided for something as important as the draft statement of accounts. It was advised that the proposal would be to put a series of training sessions in place. So as the committee go through the municipal  ...  view the full minutes text for item 598.

599.

2017/18 DRAFT ANNUAL STATEMENT OF ACCOUNTS - 19:40 - 19:50 pdf icon PDF 251 KB

To receive the report of the Executive Director Resources presenting the Draft Annual Statement of Accounts 2017/18.

(Report No. 07)

Additional documents:

Minutes:

NOTED

       

1.    The report was introduced by Fay Hammond (Director of Finance).

2.    The is the draft statement of accounts 2017/18 that finance had produced as at the 31 May 2018. Between now and when the accounts come back to committee on the 26 July 2018, external audit would be looking at the statement of accounts.

3.    Finance officers would like to hear questions from members on the draft accounts and that officers would like to respond to these at the 5 July 2018 discussion meeting of the accounts. It would be helpful to have any questions in advance, if members had any questions now or over the next week. Finance officers could then provide a comprehensive response to members, when the committee reconvenes on the 5 July 2018. At the 26 July 2018 committee meeting, members will have the final version of the statement of accounts for signing and the final audit report.

4.    At this stage, these are the draft statement of accounts for comments/queries and gives members the chance to look through those for areas of interest. Members should send any questions/queries to the committee administrator (Metin Halil) by the 27 June 2018. This did not preclude members from asking any questions at the 5 July committee meeting or today. The provision of thoughtful and comprehensive responses to questions would help members to understand the process through clarity.

5.    This was the second financial year which the council had submitted group accounts. The first year (2016/17) finance had consolidated the financial statements of the council and 3 of its largest subsidiaries. This year, with the agreement of the council’s external auditors, the team had only consolidated the council’s accounts with those of its largest subsidiary company, the Housing Gateway Ltd. This was a change from something done in previous years. However, much of the accounting policies were the same as last year.

6.    For the second year in a row, the finance team have produced a narrative report on the front of the draft statement of accounts, which aims to make them more readable for the user. An example of this is presented on page 5 of the report, where there is a summary of where the council has spent its money, how that was funded that in terms of a revenue budget. There is scrutiny on that, in terms of an out turn report that will go to Full Cabinet. This gives the committee an idea of the council’s budget monitoring process.

7.    Page 9 of the report highlights how the council spent and funded its Capital budget. These are the council’s key documents that members may or may not have seen in a similar format in the budget monitoring process.

8.    These are a highly complex set of accounts, esoteric and not easily understood by those with specialist training and qualifications. The accounts have to be prepared in accordance with the code of practise which has statutory force. A lot of information could be deemed  ...  view the full minutes text for item 599.

600.

AUDIT & RISK MANAGEMENT COMMITTEE ANNUAL REPORT 2017/18 - 19:50 - 20:00 pdf icon PDF 229 KB

To receive and agree the Audit & Risk Management Committee Annual Report for 2017/18.

 

Minutes:

RECEIVED the Audit & Risk Management Committee Annual Report 2017/18.

 

NOTED

 

1.    The report was presented by Jeremy Chambers (Director of Law & Governance).

2.    The Audit & Risk Management Committee Annual Report 2017/18, is a summary of work the Audit Committee had achieved and oversaw the work of Internal Audit 2017/18.

3.    The report relates to last year’s Audit & Risk Management Committee of which only one previous member of the committee was in attendance today – Councillor George Savva.

4.    This was effectively the former Chair of the Committee’s report on the activities of the committee over the last municipal year.

5.    This report is produced as a requirement of the council constitution and provides a clear and sensible read of previous work the committee has done.

6.    The following issue raised in response to the report:

a.    Councillor Laban highlighted that one of the best things done by the previous committee was the Contract Waiver Monitoring work. Before this was looked at, waivers were used more ofter than they should have done. This has been a proven step change for the Council.

7.    The summary of work is all detailed within the report on pages 117-130.

 

AGREED that the Annual Report be approved for referral by the Chair onto Council at its meeting on the 19 July 2018.

 

601.

RISK REGISTERS UPDATE - SERVICE ENABLING RISKS - 20:00 - 20:15 pdf icon PDF 515 KB

To receive a report from the Executive Director Resources providing a Risk Registers update.

(Report No.08)

Minutes:

RECEIVED the report of the Executive Director Resources presenting risk registers for the Service Enabling operating areas (Chief Executive’s and Resources Departments).

 

NOTED

 

1.    The risk management team are responsible for collating risk registers for the Council’s departments.

2.    The report presents risk registers for the service enabling operating area that covers the Chief Executive’s department and Resources department.  There were no risks with assessment high enough to be included on the strategic risk register.

3.    The service enabling risk register consists of 9 identified risks. None of them are high but there are 6 in the amber band and 3 in the green band.

4.    Present at this meeting are Jeremy Chambers (Chief Executive’s Department and James Rolfe (Executive Director Resources) to take any questions from the risk registers detailed in appendix 1 (from page 135 onwards).

5.     The following questions raised in response to the risk registers:

a.    Regarding the Information Security risk, councillor Laban asked if the council’s systems came under attack like the NHS did recently, what is our mechanism of back up and how did we deal with that. James Rolfe advised that it was difficult to say that every possibility was covered. If Central Government could not fully protect themselves against hackers then local authorities do not have those capabilities.

The council have in place a whole series of back up’s. The first layer of defence is the very best possible security the council could afford. This included keeping all of the council’s business systems up to date, good staff practise, good IT practise and a whole range of information governance controls that are outside of the IT environment.

The second line of defence covers data in the Cloud with Microsoft. Microsoft data centres are currently the most secure services provided. Central government use microsoft  Cloud, and their data is far more sensitive than a local authority. There are also a whole series of back up procedures and a number of IT security staff, who monitor this on an on-going basis.

The NHS had been hacked a year ago with some NHS trusts brought down and at the same time Lincolnshire County Council was frozen up aswell. Both of these hackers had also tried to get into the Council’s systems but were kept out. That is good assurance that the Council’s IT systems are as strong as they can be.

b.    Councillor Savva was given advice regarding the procedure for accessing his Council e-mails from his personal home PC.

c.    Councillor Leaver asked how officers benchmark risks, how it compares with other London Boroughs’. Christine Webster advised that an audit was undertaken by PwC last year on risk management. As part of that audit they checked that the Council’s assessment of risks was comparable with the way other councils’ do. and that the mechanism is comparable to what is used in other Councils’. James Rolfe further advised that every 2-3 years some detailed forensic accounting is done on the Councils’ financial systems  ...  view the full minutes text for item 601.

602.

INTERNAL AUDIT ANNUAL REPORT 17/18 - 20:15 - 20:30 pdf icon PDF 686 KB

To receive the report of the Executive Director Resources summarising the work that the Audit and Risk Management division had undertaken during the financial year 2017/18.

 

(Report No.09)

Minutes:

Received the report of the Executive Director Resources (No.9) presenting the 2017/18 Internal Audit Annual Report, including the Head of Internal Audit & Risk Management’s Annual Opinion on the system of internal control for the Council.

 

NOTED

 

1.    The report was introduced by Christine Webster (Head – Internal Audit & Risk Management).

2.    This report pulls together all internal audit work that has been done during 2017/18, from which the Head of Internal Audit has composed an overall opinion for the standard of control, governance and risk management of the Council.

3.    The overall opinion is detailed in a box on page 142 of the report. The overall opinion is that the control is generally satisfactory with some improvements required. This is second in the four overall opinions, definitions of which are set out on page 165 of the report.

4.    The opinion is based on work the team have carried out from the internal audit plan. From the 78 audits, 61 have had assessments which are summarised in the chart on page 143 of the report. There were 72% of the audits with positive assurances and only 23% with less positive assurances. However, this was an improvement on last year’s assurances.

5.    The team also looked at 10 key financial systems with positive assurances for 9 of those systems. The team raised 340 issues through the work that they did but 47% of those were low risk and 41% were medium risk. The charts at the top of page 144 of the report, summarises the issues identified from that audit work.

6.    The team also tracked managers’ implementation of actions that had been agreed from previous audit work. In total 337 were tracked and of these 76% of the high risk actions were implemented during the year and 71% of the medium risks were implemented, as detailed at the table on page 144 of the report.

7.    Audit work and a breakdown of these with assurances are detailed on page 142/143 of the report.

8.    Section 2 of the report (from page 146 of the report) provides an analysis of internal audit work. How assurances and the issues identified are split across departments and how the departments have implemented management actions. These are all detailed at the chart on top of page 149 of the report.

9.    Section 3 of the report, provides some detail of findings from audit work. The table on page 150 of the report summarises audits with limited assurances. None of the audits, done by the team, had ‘No Assurance’. Each of the audits in the table are described in more detail in the paragraphs from page 151 onwards, in the report.

10. Finally, there are some processes in place to measure the team’s quality and the table on page 159 of the report summarises the team’s internal performance and key performance indicators.

11.  The following issues & queries raised in response to the report:

a.    In response to Councillor Leaver’s questions regarding re-assessment of limited assurance audits,  ...  view the full minutes text for item 602.

603.

COUNTER FRAUD SERVICE ANNUAL REPORT (Part 1) 2017/18 - 20:30 - 20:40 pdf icon PDF 233 KB

To receive a report from the Executive Director Resources providing the Counter Fraud Annual Report 2017/18.

 

(Report No.10)

Minutes:

To receive a report from the Executive Director Resources providing an Annual Report on the Counter Fraud Service 2017/18 – Part 1

(Report No.10)

 

NOTED

 

1.    The report was presented by Christine Webster (Head – Internal Audit & Risk Management) and was a summary of the work the counter fraud team had done in 2017/18.

2.    The Counter Fraud Team has a business plan derived from the Counter Fraud Strategy, which is brought to the Committee every March and signed off by the Leader of the Council and the Chief Executive. This identifies where the Council’s key fraud risks are with an action plan as to how those key fraud risks are to be tackled. Tackling the risks will be done in conjunction with the managing departments as it was not the responsibility of internal audit to prevent fraud but the managers’ responsibility.

3.    The following achievements by the team were highlighted:

a.    Identified overpayments and potential savings exceeding £2.385m.

b.    102 recovered properties from council tenants that were abandoned or being used unlawfully.

c.    Working with the Right to Buy team, the counter fraud team prevented 16 applications. The combined discounts from the purchase price that were due to be offered to these applicants/tenants exceeded £1.6m.

d.    The cancellation of 13 claims for support regarding the No Recourse to Public Funds (NRPF) team and Counter Fraud support, generating savings of £213k.

e.    There was also a review of the counter fraud team, which was done independently. The result was that the service meets  the standards of CIPFA guidance, but there are areas for improvement which the team will undertake during the year.

4.    The following issues raised in response to the report:

a.    Councillor Savva congratulated the team for exposing fraud. He also maintained that resources should be provided to the team, if required, to combat serious crime. He referred to the case detailed at para 3.3, page 170 of the report, council tax fraud and the fact that it was not possible to publicise the outcome as the sentences were only finalised  during the period of Purdah prior to the May 2018 election.

b.    James Rolfe also advised that the work of the counter fraud team, and colleagues across the council do detect fraud and prosecute the fraudsters and this report highlights the positive work around that. The publicity, as a council, we choose to give to the successful prosecution of fraudsters is a matter for the administration of the day to decide.

5.    The Chair thanked Christine Webster for her report and the huge amount of work she does.

 

AGREED that Members note the outcomes from the work of the Counter Fraud Service 2017/18.

 

604.

DRAFT ANNUAL GOVERNANCE STATEMENT 2017/18 pdf icon PDF 275 KB

To receive the report of the Director of Law and Governance presenting the Draft Annual Governance Statement 2017/18.

 

(Report No.11)

(TO FOLLOW)

Minutes:

RECEIVED the report of the Executive Director Resources (No.11) presenting the draft 201/18 Annual Governance Statement.

 

NOTED

 

1.    The report was introduced by Jeremy Chambers – Director of Law & Governance.

2.    Local Authorities are required to prepare an Annual Governance Statement (AGS). There has never been an agreed format in which to prepare the AGS. It is a statement which says that we believe we can comply with our own code of governance. It our view of our governance arrangements including the work of this committee.

3.    The AGS has been published as a draft, as part of the Council regulations, which is currently on the web site for comments. As far as Jeremey Chambers was aware, there had never been any feedback from the public, however, if there are, it would be welcomed and will be reviewed. It will then come back to this committee on the 26 July 2018, with any representations received, as part of the formal signing off of the accounts.

4.    The following issues raised in response to the report:

a.    Councillor Laban asked why the risk for Regeneration is considered to be adequately managed but is a maiden area of risk for Energetik especially as the Meridian Water (MW) Development and Energetik are intrinsically linked.  James Rolfe advised that the issue around Energetik was around timing. The MW development would be done in whatever time scale is appropriate. However, with Energetik, there was a crucial window that if the council wanted to link up the heat network with the new waste plant in Edmonton, this would need to happen within a certain timescale. The risk is that the plant is built without the housing present and therefore without the need to build the Energetik Heat Supply Centre.

So, there is a risk around Energetik at present because the roll out programme for MW is not known at present. However, there are also a lot of mittigations in place, the main one being that the council will not commit to purchasing  any pipes, etc until it is clear on the roll out programme for MW.

 

AGREED to note the content of the draft 2017/18 Annual Governance Statement.

 

605.

WHISTLEBLOWING POLICY pdf icon PDF 371 KB

To receive the report of the Executive Director Resources seeking endorsement of the updated whistleblowing policy and guidance for its implementation.

 

(Report No.12)

Minutes:

RECEIVED the report of the Executive Director Resources (No.13) presenting the updated Whistleblowing Policy.

 

NOTED

 

1.    This paper was a refresh of the Whistleblowing Policy, which is reviewed every year by Christine Webster – Head of Internal Audit & Risk Management.

2.    The policy is detailed in Appendix 1 from page 183 of the report and outlines the Council’s responsibility to confer with Public Interest Disclosure Act 1998.

3.    The procedure is that people identify concerns and the policy sets out who to contact, what the council response would be and now also links to the safeguarding policy, for guidance in case of peoples concerns about abuses.

4.    The following issues raised by members in response to the report:

a.    Christine Webster advised that item 18 of the agenda (part 2 report) would provide more detail around whistleblowing cases.

b.    Councillor Savva requested that a debt report be bought to a future Audit & Risk Management Committee meeting to highlight write offs, monies that couldn’t be recovered, outstanding amounts that the council will need to recover through court action, etc. James Rolfe further advised that a report could be produced, as part of the briefing programme, to run through the council’s debt recovery process.

ACTION: Fay Hammond (Director of Finance)

c.    Christine Webster advised that the Whistleblowing Policy did come to Audit & Risk Management Committee and has previously been presented to Cabinet as well. Councillor Leaver recommended that it may be appropriate to circulate and discuss policies beforehand so they can be reviewed before they are approved. Perhaps review policies before the end of the year and approve them annually. It was important that members discharge their responsibilities.

Jeremy Chambers further advised that officers could look at policy reviews and see how they are spread throughout the year and  officers can manage agendas better.

Christine Webster further advised that Internal Audit & Risk Management Services have a series of policies that are reviewed, that they are spread out over the year and are all listed in the work programme. These include the Money Laundering Policy and Counter Fraud Strategy and Risk Management Strategy.

ACTION: Christine Webster (Head of Internal Audit & Risk Management).

d.    Councillor Savva advised that the council has to protect individuals’ identification and to encourage people to come forward and to use councillors’ as well.

e.    Councillor Laban commented that as long as people adhere to and feel ok to whistleblow, it was better that people came forward than not coming forward at all, even if they have got it wrong. The policy was in place to help and protect people and to make sure they do the right thing.

 

AGREED that the updated whistleblowing policy, and guidance be reviewed again at the next Audit & Risk Management Committee meeting on the 26 July 2018.

 

 

606.

MINUTES pdf icon PDF 215 KB

Audit & Risk Management Committee

 

a.         To receive and agree the minutes of the Audit Committee meeting held on Tuesday 7 March 2018, as a correct record.

 

b.         To note the update on actions identified at the last meeting.

 

Additional documents:

Minutes:

AGREED that the minutes of the Audit Committee meeting dated 7 March 2017 be approved and signed as a correct record.

 

607.

AUDIT & RISK MANAGEMENT COMMITTEE WORK PROGRAMME 2018/19 pdf icon PDF 182 KB

The Committee is asked to agree the Work Programme put forward for the 2017/18 municipal year along with the timetabling of each issue on the Work Programme.

 

Minutes:

RECEIVED an outline work programme for the Committee covering the 2017/18 Municipal Year Committee.

 

NOTED

 

1.    Councillor Leaver referred to the 2 month gap in the work Programme after the 26 July 2018 meeting.  It was advised that this was because there were 2 committee meetings in September which now fall into July and the extra June 2018 meeting. It was the same number of meetings which have been spread out in a different way due to accounting date changes.

2.    Councillor Demirel requested if the 5 July 2018 committee meeting could be changed to the day after or before the 5 July 2018 as 3 members want to attend their respective AGM meetings. It was advised that Metin Halil will look into rescheduling the 5 July 2018 meeting, depending on if that can be done around other meetings already scheduled in the Council Calendar and e-mail members with any alternative dates identified. Jeremy Chambers advised that if a date cannot be found, then the original date and time will remain.

ACTION: Metin Halil (Committee Administrator)

3.    Councillor Laban advised that with standing committees like Audit & Risk Management, it’s important to substitute if you can’t attend the meeting, if possible. Jeremy Chambers advised that there were 2 issues to consider:

·         If there is not an entire consensus about changing the committee date, the original date and time stays.

·         Substitutes may not be a good idea for this meeting. If members are going to look at the same things at the 26 July 2018 meeting, it would be better for the same mebers to do it

 

AGREED to approve the outline work programme for 2018/19.

 

608.

DATES OF FUTURE MEETINGS

To note the dates agreed for future meetings of the Audit & Risk Management Committee:

 

Thursday 5 July 2018

Thursday 26 July 2018

Thursday 18 October 2018

Thursday 10 January 2019

Thursday 7 March 2019

 

 

(All meetings to commence at 7.00pm unless otherwise agreed.)

 

Minutes:

To note the dates agreed for future meetings of the Audit & Risk Management Committee:

 

Thursday 5 July 2018 – 6:00pm

Thursday 26 July 2018

Thursday 18 October 2018

Thursday 10 January 2019

Thursday 7 March 2019

 

 

(All meetings to commence at 7.00pm unless otherwise agreed.)

 

 

 

609.

COUNTER FRAUD SERVICE ANNUAL REPORT 2017/18 (Part 2)

To receive a report from the Executive Director Resources

This report should be read in conjunction with Report No.10

 

(This document contains exempt information as defined in Paragraph 2 (information which is likely to reveal the identity of an individual) of Schedule 12A to the Local Government Act 1972, as amended)

 

(Report No.13)

(Restrict to attendees only)

Minutes:

EXCLUSION OF THE PRESS AND PUBLIC

 

 

RESOLVED, in accordance with Section 100(A) of the Local Government Act 1972 to exclude the press and public from the meeting for the items listed on part 2 of the agenda on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 2 (information which is likely to reveal the identity of an individual) of Schedule 12A to the Local Government Act 1972, as amended)

 

20. Counter Fraud Service 2017/18

 

1.  Christine Webster (Head of internal Audit & Risk Management) responded to questions raised about the Council’s Whistleblowing cases (1 April 2017-31 March 2018).