Issue - meetings

To receive a report from the Director of Regeneration Leisure & Culture seeking approval of the proposed submission North Circular Area Action Plan and the subsequent consultation and submission, together with the necessary supporting documents to the Secretary of State for independent examination.

(Report No. 155A)

(Key decision – reference number 3609)

Members are asked to note:

·              the recommendations within the report were endorsed and approved for referral onto Council by Cabinet on 13 February 2013.

·              A copy of the detailed Action Plan will be available (for reference) in the Members Library, Group Offices and also with this agenda via the Democracy page of the Councils website.  If required additional copies will be available by contacting James Kinsella (Governance Team Manager).

Councillor Goddard moved and Councillor Georgiou seconded the report from the Director of Regeneration, Leisure & Culture (No.155A) seeking approval of the proposed submission North Circular Area Action Plan (NCAAP) and the subsequent consultation and submission, together with the necessary supporting documents to the Secretary of State for independent examination.

NOTED

1.      The recommendations within the report had been considered and referred onto Council for approval by Cabinet on 13 February 2013.

2.      The background to preparation of the NCAAP, as detailed in section 3 of the report.

3.      The schedule of minor changes to the Plan set out in section 3.12 of the report, which had been agreed for incorporation into the Plan publication document following consultation with ward councillors, Local Plan Cabinet Sub Committee and Cabinet.

4.      The next steps in the development of the Plan and submission process, as detailed in section 4 of the report, which would include a further period of public consultation on the proposed Submission Area Action Plan.

5.      The concerns highlighted by the Opposition Group at proposal 6 within the minor schedule of changes which would amend the local plan policies map to remove the designated safeguarded line, on adoption of the NCAAP.

As a result of the concerns raised Councillor Prescott moved and Councillor Rye seconded an amendment to the recommendations within the report seeking the inclusion of an additional recommendation requiring an amendment to the NCAAP to avoid it encroaching on site lines.  The amendment was subsequently withdrawn, after a period of further debate, with members noting the opportunity to address the concerns identified through the next stage in the public consultation process.

The recommendations in the report were then approved without a vote, subject to 1 abstention being recorded.

AGREED

(1)    To approve the proposed submission North Circular Area Action Plan (incorporating the changes detailed in section 3.12 of the report) for an extended statutory publication of 7 weeks and subsequent submission to the Secretary of State.

(2)    The Cabinet member for Business & Regeneration be authorised to approve the publication of the Sustainability Appraisal and Equality Impact Assessment of the proposed submission North Circular Area Action Plan.

(3)    The Director of Regeneration, Leisure & Culture, in consultation with the Cabinet member for Business & Regeneration, approve appropriate changes to the proposed submission version of the North Circular Area Action Plan and undertake any further consultation required in the run up to and during the public examination process into the document, in response to representations received, requests from the Planning Inspector and any emerging evidence, guidance or legal advice.  Changes of a substantive nature may be considered by the Local Plan Cabinet Sub Committee.

To receive a report from the Director of Environment (No.188) setting out and updating the delegated authority arrangements within the Environment Department, recommended as a consequence of changes in structures, posts and legislation. It also recommends that the Council adopts legislation to exercise powers to tackle unlawful vehicle crossovers.

RECEIVED the report from the Director of Environment (No.188) setting out and updating the delegated authority arrangements within the Environment Department and recommending that the Council adopts legislation to exercise powers to tackle unlawful vehicle crossovers.

NOTED the amendments to section 3.2 and para 1.9 in Appendix D of the report, tabled on the amendment sheet at the meeting.

AGREED

(1)    The delegated authorities outlined in the report and detailed in Appendices A – H, subject to the following amendment to para 1.9 of Appendix D (as listed on the amendment sheet tabled at the meeting):

Para 1.9 (Appendix D) to read: “That there be delegated to the Assistant Director Highways and Transportation, Head of Traffic & Transportation and Group Leaders authority to commence the process to make Orders under the Highways Act 1980 (sections 25, 116 and 118) and the Town & Country Planning Act 1990 (sections 247 and 249).  That said officers may proceed to confirm such Orders if unopposed.”

(2)    To pass a resolution to adopt Section 16 of the London Local Authorities and Transport for London Act 2003.

To receive a report from the Director of Environment (No.188) setting out and updating the delegated authority arrangements within the Environment Department, recommended as a consequence of changes in structures, posts and legislation. It also recommends that the Council adopts legislation to exercise powers to tackle unlawful vehicle crossovers.

The report was withdrawn at the meeting.

To receive a report from the Director of Finance, Resources & Customer Services (No.132) recommending a number of changes to the Council’s Constitution, agreed following consideration by the Governance Review Group on 1 September & 17 October 2011.

Councillor Simon (as Chair of the Governance Review Group) moved and Councillor Georgiou seconded the report from the Director of Finance, Resources & Customer Services (No.132) recommending a number of changes to the Council’s Constitution, referred following consideration by the Governance Review Group on 1 September & 17 October 2011.

NOTED

1.            The main changes proposed related to:

a.      the rules of debate at Council and Committee meetings

b.      the Terms of Reference and name of the Governance Review Group

c.      provision for substitute members on Overview & Scrutiny Committee

2.      The concerns raised by the Opposition Group relating to the impact that it was felt the proposed changes to the rules of debate at both Council and Committee meetings would have on the democratic process and at the drafting of the proposed amendment to Para 12.14 (Personal explanation).

3.      The proposed changes had been subject to detailed consideration and had been approved for referral onto Council by all members (from both Groups) present at the Governance Review Group.  In response to the concerns raised, it was pointed out that the changes had been recommended as a means of making the democratic process run more efficiently and effectively with the aim of allowing debate to flow more smoothly and without interruption (unless this was required to address a specific breach of the rules).

4.      The Governance Review Group would continue to keep the operation of any changes agreed to the rules of debate under review.

AGREED

(1)    to approve the following changes to the Rules of Debate at Council meetings in the Council’s Constitution:

(a)    When a member may speak again (Paragraph 12.6 in Chapter 4.1 of the Constitution – Page 4-12) amend to include as (h) under para 12.6:  “to allow the mover of an amendment to also have a right to sum up.  Such speeches to be limited to three minutes.”

(b)    Points of order and personal explanation (Paragraphs 12.13 & 12.14 in Chapter 4.1 of the Constitution – Page 4-15) – amend only to allow points of information and personal explanation to be made at the end of a speech to which they relate, with the relevant paragraphs amended to read:

·              Para 12.13 Point of Order – “A member may only raise a point of order at the end of the speech to which it relates.  A point of order may only relate to an alleged breach of these Council Rules of Procedure or the law.  The member must indicate the rule of law and the way in which he/she considers it has been broken.  The members speech will be limited to one minute, with any additional time to be agreed at the discretion of the Mayor.  The ruling of the Mayor on the matter will be final.”

·              Para 12.14 Personal explanation – “A member may only make a point of personal explanation at the end of the speech to which it relates.  A personal explanation may only relate to some material part of the earlier speech by the member, which  ...  view the full minutes text for item 80

Audit Committee on 7 June 2011 agreed to the establishment of a Remuneration Sub Committee as a Sub Committee of the Audit Committee with the following Terms of Reference:

The Sub-Committee will be responsible for making recommendations to the Cabinet, and Council if appropriate,on strategic pay and remuneration issues relating to staff in posts graded Assistant Director, Director and Chief Executive, plus other salary scales with similar levels of remuneration e.g. some Soulbury scales.

The remit of the Sub-Committee will include consideration of all elements of the Council’s senior management remuneration package, including

(a)    levels of consolidated/fixed salaries;

(b)    elements of variable non consolidated salary payments;

(c)     any additional pay or non pay benefits that could be considered as part of the total remuneration package;

(d)    processes for determining the pay progression of staff;

(e)    termination payments packages;

(f)      parameters and process for appointing senior interim or agency staff

The remit of the Sub-Committee will not extend to consideration of the level of remuneration of individual members of staff (within the context of the agreed policy) as these will be covered by individual contracts of employment.

The Sub-Committee will meet as and when required to:

(a)    determine whether there was any requirement for a formal review on the relevant pay and remuneration markets;

(b)    where necessary, commission relevant research data analysis;

(c)     review any corporate remuneration issues arising out of the Council’s pay progression policies and practices;

(d)    consider any proposals made by Central Government in respect of the pay and remuneration of senior managers.

As a result, Council is asked to agree the following addition to the Terms of Reference for the Audit Committee relating to the establishment of the Sub Committee:

Other issues:

To oversee, through the Remuneration Sub Committee, strategic pay and remuneration issues relating to senior management.

RECEIVED an amendment to the terms of reference for the Audit Committee setting out proposals for establishing a Remuneration Sub Committee with the following terms of reference:

NOTED

1.      The Sub-Committee would be responsible for making recommendations to the Cabinet, and Council if appropriate,on strategic pay and remuneration issues relating to staff in posts graded Assistant Director, Director and Chief Executive, plus other salary scales with similar levels of remuneration e.g. some Soulbury scales.

2.      The remit of the Sub-Committee would include consideration of all elements of the Council’s senior management remuneration package, including:

a.      levels of consolidated/fixed salaries;

b.      elements of variable non consolidated salary payments;

c.      any additional pay or non pay benefits that could be considered as part of the total remuneration package;

d.      processes for determining the pay progression of staff;

e.      termination payments packages;

f.       parameters and process for appointing senior interim or agency staff

3.      The remit would not extend to consideration of the level of remuneration of individual members of staff (within the context of the agreed policy) as these would be covered by individual contracts of employment.

4.      The Sub-Committee would meet as and when required to:

a.      determine whether there was any requirement for a formal review on the relevant pay and remuneration markets;

b.      where necessary, commission relevant research data analysis;

c.      review any corporate remuneration issues arising out of the Council’s pay progression policies and practices;

d.      consider any proposals made by Central Government in respect of the pay and remuneration of senior managers.

AGREED the following amendment to the Terms of Reference for the Audit Committee relating to the establishment of a Remuneration Sub Committee:

The addition under the Terms of Reference covering “Other issues” of the following - To oversee, through the Remuneration Sub Committee, strategic pay and remuneration issues relating to senior management.